General Circular No. 001356

To: Heads of State Agencies and Human Resource Directors

Subject: Reporting Of Rewards Made Per Rule 6.16.1

Issue Date: July 8, 1999

Civil Service Rule 6.16.1, Rewards and Recognition requires that all agencies who have promulgated a policy and given awards report such awards yearly to Civil Service by July 31. This report must include all monetary awards given in Fiscal Year 1998/99. You will not be required to report on non-monetary awards; however, you should retain records of non-monetary awards in your agency. The following items should be included:

Employee Name

Social Security Number

Current Base Salary

Amount of Award

A Brief Description of the Reason for the Award

An example of the types of descriptions of awards necessary are as follows:

Employee of the Month/Quarter/Year

Innovation - developed a policy which shortened processing

time of reports from 30 days to 14 days.

Savings to Agency - developed a procedure that resulted in

savings to the agency of $15,000.

Please send your report along with a cover letter with any explanation necessary to Lisa Lusk. If no monetary awards were given, please indicate this in your letter.

If you have any questions, please call Lisa Lusk at 225-342-8083.

Sincerely,

Allen H. Reynolds

Director