General Circular No. 001313

To: Heads of State Agencies and Human Resource Directors

Subject: Delegated Promotional Posting Authority

Issue Date: March 16, 1998

To expedite the competitive promotional process, the Department of Civil Service has signed

delegated authority agreements with several agencies allowing them to post their own

competitive promotional vacancies. The jobs covered by these agreements are those for which

competition is normally required for promotion, i.e., jobs with salary grades of GS-15 and

above.

Agencies which already have agreements in effect are:

Insurance----since November 29, 1988

Agriculture & Forestry----since December 12, 1988

Economic Development----since January 6, 1989

Labor----since February 23, 1989

Corrections----since March 30, 1989

Natural Resources----August 3, 1989

DOTD----since July 1, 1994

Jefferson Parish Human Services Authority----since April 4, 1997

By means of this circular, we are inviting agencies that have not yet signed posting

agreements to contact us if you are interested in finding out whether this is something that

would be advantageous to your Department. We ask that the contact come through your

Human Resources Office. We would be glad to send a copy of a standard agreement to you

for review upon request (Call the Examining Division at 504-342-8536). We are open to

modifying the standard agreement to accommodate special needs or in-house policies.

Whether or not signing an agreement would be advantageous to your agency depends on a

number of factors. We have met with some agencies who have decided not to sign a contract

because they saw no advantage in it. It does require extra work on the part of the agency. But

it also gives you more control and reduces the time necessary to get postings up. In general,

It is advantageous to sign a posting agreement if all of the following apply:

1. employees interest in promotions is generally position-specific, i.e., they are not interested

in all vacancies for a particular job title but only in certain positions

2. your agency is interested in posting every promotional vacancy, or already does so by

policy, even for jobs which Civil Service has continuously open to state employees

3. the average number of applicants for each promotional vacancy is expected to be small

It is less advantageous to sign a posting agreement if both of the following apply:

1. employee interest is generic; most employees are interested in all vacancies for which they

qualify

2. most jobs GS-15 and above used by your agency are continuously open to state employees

(i.e., they do not currently require announcement at all; a promotional certificate is issued by

Civil Service upon receipt of SF-2) or are shortage jobs

If you would like to set up a meeting to discuss whether a delegated posting agreement would

be beneficial to your agency, call Max Reichert, Assistant Chief or Bill Rowe, Chief of

Examining at 504-342-8536.

Sincerely,

Allen H. Reynolds

Director