General Circular No. 001306

To: Heads of State Agencies and Human Resource

Directors

Subject: Proposed Civil Service Rule 6.16.1

Issue Date: December 8, 1997

The State Civil Service Commission will hold a public hearing

on Wednesday, January 7, 1998 to consider the following

proposed rule. The hearing will be held beginning at 9:00 a.m.

in the Commission Hearing Room in the DOTD Annex Building at

1201 Capitol Annex Road, Baton Rouge, Louisiana.

Consideration will be given to the following:

Adopt Rule 6.16.1

6.16.1 Rewards and Recognition

Subject to the provisions of Rule 6.29, an appointing

authority may, at his discretion, implement a program

of rewards and recognition for individual employees or

for employee groups for significant achievement. Such

rewards may be either monetary or non-monetary. If

monetary, such rewards shall not exceed a total of 4%

of the employees base salary within a fiscal year.

Monetary rewards shall not be a part of the employees

base pay, but rather shall be a lump sum reward. Such

reward and recognition programs shall be implemented in

accordance with written policies and procedures

established by each department. Such policies must

receive advance approval from the Civil Service

Commission and shall be posted in a manner that assures

their availability to all employees. Such policies

shall also include the public posting of all reward

recipients.

EXPLANATION

This rule is designed to provide appointing authorities with

the flexibility to design and implement reward and recognition

programs for employees or employee groups for significant

achievement in a manner that is pertinent to the organization.

As always, all other state laws, rules and regulations apply.

Persons interested in making comments relative to these

proposals may do so at the public hearing or by writing to the

Director of State Civil Service at Post Office Box 94111, Baton

Rouge, Louisiana 70804-9111.

If any accommodations are needed, please notify the Civil

Service Department prior to the meeting.

Sincerely,

Allen H. Reynolds

Director