General Circular No. 001262

To: Heads of State Agencies and Human Resource

Directors

Subject: Listing Of Unclassified Personnel In New Format

Issue Date: November 15, 1996

We are enclosing herewith a listing of Unclassified employees

of your agency as indicated by records in this office during

the last quarter. PLEASE NOTE THAT THIS REPORT INCLUDES

CHANGES MADE THROUGH SEPTEMBER 30, 1996 ONLY.

The format of this report has been changed to help identify

potential problems. Specifically, an asterisk is displayed in

front of the name of any employee whose last action was

effective over 5 years ago, and a plus sign is displayed in

front of the name of any employee who appears to have two

appointments with the same agency. Also included is a field

for "Job End Date". If a date appears in that field, then that

is the current expiration date for the appointment. If dates

appearing in the "Job End Date" field are long past due, then

some action needs to be taken to extend or terminate the

appointment.

DO NOT RETURN THE REPORT WITH PEN AND INK CORRECTIONS OR

NOTATIONS. Agencies with decentralized authority to enter

unclassified personnel actions should do so through CS02.

Other agencies must submit hard-copy Personnel Action Forms,

Standard Forms 1 (SF-1's), for any appointments, changes, or

separations. If an SF-1 was submitted and has been stamped

"Recorded", please submit a copy of that document, along with a

note that the report does not reflect the action on the SF-1.

Your agency is required under Revised Statutes 42:289 and 290

to report unclassified employees. Penalties for failure to do

so are as follows:

"R.S. 42:290 Filing of information on employees;

exceptions; penalties

'A. The appointing authority of each agency, board,

commission, department, or other entity in the executive

branch of state government shall file with the Department of

State Civil Service the name, address, position, date of

employment, place of employment, hours of work, and salary

or per diem of each unclassified employee under its

jurisdiction. Thereafter, within thirty days of employment,

termination, or change in any of the elements of employment

herein enumerated, the appointing authority shall report

such employment, termination, or change in status to the

Department of State Civil Service. Each such appointing

authority shall report with respect to all classified

employees under the jurisdiction of the entity as required

by and in accordance with the rules of the State Civil

Service Commission. All such information shall be open to

public inspection and, except to the extent otherwise

provided herein, shall be subject to the provisions of R.S.

44:1 through R.S. 44:41.

'B. For purposes of R.S. 42:289 through 291, the term

'state government' shall not include district courts,

including the civil and criminal courts of Orleans Parish,

district attorneys, sheriffs, clerks of court, registrars of

voters, assessors, coroners, parishes, municipalities, and

any other unit of local government, including school boards

and special districts, authorized by law to perform

governmental functions.

'C. Any person who willfully violates any provision of R.S.

42:289 or R.S. 42:290 shall be guilty of a misdemeanor and

shall, upon conviction, be punished by a fine of not less

than one hundred dollars nor more than one thousand dollars,

or by imprisonment for a term of not less than ten days nor

more than six months, or by both fine and imprisonment."

If you find no listing enclosed with this letter it is an

indication that we have not received information from you on

the SF-1 or that your office does not employ unclassified

personnel.

If you desire further information regarding this matter, please

contact this office at (504) 342-8285.

Sincerely,

Allen H. Reynolds

Acting Director

Enclosure (The enclosure will not be shown on the OPEN

system, but will be mailed out through the regular general

circular distribution.)