To: Heads of State Agencies and Human Resource Directors

Subject: Implementation Of The Salary Supplement

Issue Date: July 7, 1995

The salary supplement proposed in General Circular #1189 has been approved by the Civil Service Commission and the Governor. The Civil Service Director has set the percent of maximum as 83.52%. This translates to a 4.176% supplement with a maximum amount of $1002.24. General Circular #1190 contained examples of calculations of the supplement. As per the examples shown in the general circular, the supplemental payment should be pro-rated at an amount of 83.52% (.8352).

We would like to remind you that this supplement is a Civil Service pay plan adopted by the Civil Service Commission and approved by the Governor. As such, it shall be implemented by all agencies for Classified employees regardless of the funding source of the agency.

REPORTING REQUIREMENTS

For reporting purposes, the one-time pay supplement is being treated as special pay. As with other types of special pay (i.e., premium pay, shift differential, on-call pay, etc.), reporting of such pay is not required on a personnel action form (SF-1). The Department of Civil Service will return to the agency, without action, any SF-1's received that report the one-time pay supplement.

The Department is instead requiring the preparation and submission of a report listing the pay supplement payments for each agency. This report must include the Employee Name, Social Security Number, and the amount of the supplement paid to the individual. The report should not be finalized until all payments are calculated and distributed to employees in your organization, but must be received no later than October 31, 1995. A cover letter certifying that the report contains complete and accurate information must accompany the listing. The report can be manually prepared or generated by computer. Agencies on the Uniform Payroll System (UPS) may wish to submit the Final Salary Supplement Report as generated by UPS; however, any corrections or changes made should be reflected on that document. We are requesting that you provide data on both classified and unclassified employees.

If you have any questions regarding the preparation or submission of the report, please contact Betty Mandeville or Stephen Hebert at (504) 342-8285 or LINC 421-8285.
Questions regarding the supplement may directed to either Allen Reynolds or Lisa Lusk at (504) 342-8083 or LINC 421-8083.

Sincerely,

Herbert L. Sumrall
Director