To: Heads of State Agencies and Human Resource Directors

Subject: Falsification Of Sf-3 Job Description

Issue Date: September 15, 199

On July 14, 1994 in Docket Number 10588 the State Civil Service Commission issued its opinion following the hearing of a public investigation of charges filed by the Department of State Civil Service against three state classified employees. The thrust of the charges was that the three employees had caused a falsified SF-3 job description of the clerical position of one of the three employees to be submitted to the Department of Civil Service for purposes of reallocation to a higher position. The other two employees were senior professional employees, and the facts showed that one of these two actually completed the job description with the concurrence of the clerical employee, and that the third employee, the supervisor of the clerical employee, signed the job description. The two professional employees had almost twenty years of state classified service, and the one clerical employee had almost fifteen years of state classified service.

In its opinion the Commission discussed the critical importance of the accuracy of SF-3 job descriptions. The Department of Civil Service relies upon the accuracy of these job descriptions to allocate more than 60,000 positions within the state classified service into one of approximately 2,900 jobs. The Civil Service Commission found each employee guilty of falsification and suspended each employee without pay for 45 days.

The Department of Civil Service directs your attention to this opinion. We believe that this opinion places state employees on notice of the seriousness of the responsibility for completing a SF-3 job description correctly, and places each employee on notice that falsification will be dealt with severely. We urge you to give this information the widest circulation.

Sincerely,

Herbert L. Sumrall
Director