STATE OF LOUISIANA

DEPARTMENT OF STATE CIVIL SERVICE

BATON ROUGE, LOUISIANA

 

 

 

General Circular No. 001609

 

To:                   Heads of State Agencies and Human Resource Directors

 

Subject:            PPR Annual Reporting Requirements

 

Issue Date:       June 2, 2005

 

The annual report required by Civil Service Rule 10.12 (c) is due by July 31 each year.  The reporting form is attached to this circular.  It is also available on the link next to this general circular announcement.  The information required on the report consists of the following:

 

1.   The number of anniversary dates for classified employees listed by month from July 1, 2004 through June 30, 2005.

 

2.   The number of ratings given in each category.  The six categories are OUTSTANDING, EXCEEDS REQUIREMENTS, MEETS REQUIREMENTS, NEEDS IMPROVEMENT, POOR AND UN-RATED.

 

3.   The number of Requests for Review received from employees with anniversary dates July 1, 2004 through June 30, 2005 and a breakdown of the category and resolution of those requests.

 

4.   Signature of the Appointing Authority.

 

If the total anniversary dates and total ratings numbers do not match, a brief explanation of the discrepancy is requested.

 

The deadline for receiving the report is July 31, 2005

 

Sincerely,

 

 

 

s/Anne S. Soileau

Acting Director

 

PPR ANNUAL REPORTING FORM – 2005

This report covers the time period of July 1, 2004 through June 30, 2005

 

AGENCY NAME:

I.          How many classified employees had anniversary dates in each of the following months:

JULY 2004		NOV 2004		MARCH 2005
AUG   2004		DEC 2004		APRIL 2005
SEPT   2004		JAN 2005		MAY 2005
OCT 2004		FEB 2005		JUNE 2005
**TOTAL ANNIVERSARY DATES:

II.     How many ratings were given to classified employees in each of these categories:

 

**Please explain (on the back of this page) any discrepancy between TOTAL ANNIVERSARY DATES and TOTAL RATINGS GIVEN.

 

 

III        Beginning 7/1/04, how many compliant employee Requests for Reviews have been received?
	How many were Requests for Review of Un-rated ratings?
	How many were Requests for Review of Poor Ratings?
	How many were Requests for Review of Needs Improvement Ratings?
	How many were Requests for Review of Meets Requirements Ratings?
	How many were Requests for Review of Exceeds Requirements Ratings?

 

Since the rules require that a compliant Request for Review must result in a higher rating if granted by the reviewer, then any Request for Review of an Outstanding rating would be non-compliant.   Did your agency receive any Requests for Review of Outstanding

ratings?    If so how many?

 

Of the Requests for Review of “un-rated” ratings, how many resulted in the granting of

an actual numerical rating?

 

Of the Requests for Review of ratings other than “un-rated” ratings: 

How many resulted in an affirmation of the original rating?
How many resulted in a raising of the original rating?
How many resulted in a lowering of the original rating?

 

 

How many Requests for Review (all categories) are still pending the Reviewer’s

decision as of 6/30/05?

 

SIGNATURES:

 

Appointing Authority Name
Appointing Authority Signature					Date
Human Resources Director Name
Human Resources Director Signature					Date
H. R. Director Phone			e-mail address
Agency Name

 

 

 

DO NOT FAX THIS REPORT.  SEND THE ORIGINAL ONLY.

 

Mail completed report by July 31, 2005 to:

Dept. of State Civil Service

            Attn:  Program Assistance Division

            P. O. Box 94011

            Baton Rouge, LA 70804-9111