STATE OF LOUISIANA

DEPARTMENT OF STATE CIVIL SERVICE

BATON ROUGE, LOUISIANA

 

June 4, 2003

 

General Circular No. 001530

 

To:                   Heads of State Agencies and Human Resource Directors

 

Subject:            PPR Annual Reporting Requirements

 

The annual report required by Civil Service Rule 10.12 (c) is due by July 31 each year.  The reporting form is attached to this circular.  It is also available on the Civil Service web site.  The information required on the report consists of the following:

 

  1. The number of anniversary dates for classified employees listed by month from July, 2002 through June, 2003.

 

  1. The number of ratings given in each category.  The six categories are: OUTSTANDING, EXCEEDS REQUIREMENTS, MEETS REQUIREMENTS, NEEDS IMPROVEMENT, POOR AND UN-RATED.

 

  1. The number of Requests for Review received from employees with anniversary dates July 1, 2002 through June 30, 2003, and a breakdown of the category and resolution of those requests.

 

  1. Signature of the Appointing Authority.

 

If the total anniversary dates and total ratings numbers do not match, a brief explanation of the discrepancy is requested.

 

The deadline for receiving the report is July 31, 2003.

 

If you have questions about PPR Annual Reporting Requirements, please contact Teresa Persick, Program Assistance, 225-342-8274 or tpersick@dscs.state.la.us, or your agency’s Program Assistance Coordinator.

 

 

Sincerely,

 

 

Allen H. Reynolds

Director

 

Attachment-Form

 

 

  

 

 

 

PPR ANNUAL REPORTING FORM - 2003

This report covers the time period of July 1, 2002 through June 30, 2003.

 

I.     How many classified employees had anniversary dates in each of the following months:

 

JULY 2002      ________        NOV 2002      ________        MARCH 2003 ________        

 

AUG   2002     ________        DEC 2002       ________        APRIL 2003    ________

 

SEPT   2002    ________        JAN 2003        ________        MAY 2003      ________

 

OCT 2002       ________        FEB 2003        ________        JUNE 2003      ________

           

 

**TOTAL ANNIVERSARY DATES: |________|

 

II.     How many ratings were given to classified employees in each of these categories:

 

Poor  ________                                               Needs Improvement ________   

 

Meets Requirements  ________                       Exceeds Requirements ________

 

Outstanding ________                                     Unrated ________                                                      

           

 

**TOTAL RATINGS/Un-Rateds: |_________|

**Please explain (on the back of this page) any discrepancy between TOTAL ANNIVERSARY DATES reported and TOTAL RATINGS GIVEN reported.

 

III        Beginning 7/1/02, how many compliant employee Requests for Reviews have been received? _________

 

How many were Requests for Reviews of Un-rated ratings? _________

 

How many were Requests for Reviews of Poor Ratings? _________

 

How many were Requests for Reviews of Needs Improvement Ratings? ______

 

            How many were Requests for Reviews of Meets Requirements Ratings? ______

 

            How many were Requests for Reviews of Exceeds Requirements Ratings?_____

 

Of the Requests for Reviews of ratings OTHER than “Unrated” (i.e.: Poor, Needs Improvement, etc.)----

How many resulted in affirmation of original rating? _________

How many resulted in a raising of the original rating? ________ 

How many resulted in a lowering of the original rating?________

 

How many Requests for Review are still pending the Reviewer’s decision as of 7/31/03? ______

 

 

SIGNATURES:

 

Appointing Authority Name:  ________________________________________

 

 

Appointing Authority Signature:___________________________Date ______________

 

 

Human Resources Director Name:  ___________________________________

 

 

Human Resources Director Signature: ______________________Date ____­__________ 

 

 

H. R. Director Phone (____)__________ e-mail address:______________________                                    

 

 

Agency Name ____________________________________________________________

 

 

DO NOT FAX THIS REPORT.  SEND THE ORIGINAL ONLY.

 

Mail completed report by July 31, 2003 to:

Dept. of State Civil Service

            Attn:  PPR COORDINATOR

            P. O. Box 94011

            Baton Rouge, LA 70804-9111

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