STATE OF LOUISIANA
DEPARTMENT OF STATE CIVIL SERVICE
BATON ROUGE, LOUISIANA
General Circular
No. 001524
To: Heads of State Agencies and
Human Resource Directors
Subject: Mandatory Training - Information and
Clarification
Issue Date: March 21, 2003
Please make this
information known to the individual in your agency who has been designated as
the training contact for mandatory training and CPTP.
As we approach
the end of the first year of the supervisory mandatory training requirement, we
want to take this opportunity to remind you that a mandatory supervisory
training requirement does exist, and also to clarify some issues.
It is important
that you, or whoever has been identified as the training contact for your
agency, be aware of which job titles in your agency are in each group.
Three groups of
supervisors have been identified, and are listed, with the mandatory training
policy, on our website at: www.dscs.state.la.us. To locate the policy and the groups, find
the “Training” topic at the bottom of the blue menu frame on the left side of
our homepage, and then click on “Mandatory Training”.
The job titles
for each supervisory group exclude positions that have an organizational
control rating of “4” or lower, even if those positions are supervisory
positions. Also excluded were job
titles which have an organizational control rating of “5” or higher, but whose
job specifications do not include the direct supervision of subordinates. Although not required by the job
specification, some of these positions may indeed include supervision of
subordinates.
There are some
job titles that are included on the list that are “mixed” positions; that is,
the job has an organizational control rating of “5” or higher, but the job
specification states that the job can either be a supervisor of subordinate
staff OR the job can be used as a specialist or a programmatic supervisor with
no subordinate staff.
Depending on how
your agency uses various jobs, you may wish to add or remove certain jobs from
the mandatory training requirement for your agency. It is the intention of the mandatory training requirement to
ensure the training of those individuals who supervise subordinate staff. Therefore, it is possible to add jobs to
mandatory training for your agency if you deem it appropriate, and it is also
possible to exclude jobs from your agency’s mandatory training if you do not
use those jobs as supervisory positions.
If your agency
has supervisors whose job titles do not appear on one of the lists, but you
wish to ensure that your supervisors are included in the mandatory training,
then your Training Coordinator may send a request to the Comprehensive Public
Training Program, with a list of the job titles of those supervisory positions
that you wish to have included. These
“exceptions” to the policy are presented to the CPTP Policy Board, and are
generally approved. Once approved, the
Comprehensive Public Training Program will accept registrations from those
employees for the mandatory training classes.
TO REMOVE JOB
TITLES WHICH ARE NOT USED AS SUPERVISORY POSITIONS IN YOUR AGENCY
There are some
job titles on the list that are “mixed” positions – that is, the job
specification states that the position may exercise direct supervision of
subordinates. Some positions allocated
to that job title do indeed exercise supervision over other employees, while
other positions do not.
If you wish to have one or more of these job
titles removed from your agency’s mandatory training requirement, then please
follow the same procedure as above.
That is, have your Training Coordinator send a letter to the
Comprehensive Public Training Program asking for exclusions, with a list of
those job titles that should be excluded and the reason for the exclusion. These “exceptions” are also presented to
the CPTP Policy Board, and are generally approved. Once approved, your agency no longer has any requirement to meet
the mandatory training requirement for those employees.
The Mandatory
Training Policy was issued by General Circular 1473 dated February 14,
2002. The Policy requires each
appointing authority to designate a Training Coordinator who would be
responsible for assisting agency employees in registering for the appropriate
mandatory training courses, and to make written notification to us by September
1, 2002, as to the name of that person.
Many agencies
have still not provided us with the name of a Training Coordinator. If you have not yet done so, please provide
the name, mailing address, phone number and e-mail address of the individual in
your agency who your appointing authority wishes to designate as the Training
Coordinator.
Please provide
the information above to or direct questions to Fran Williams, Program
Assistance Division Chief, Department of State Civil Service, P.O. Box 94111,
Baton Rouge, LA 70809, or e-mail fwilliams@dscs.state.la.us.
You can reach
the Program Assistance Division at (225) 342-8274
Sincerely,
Allen H. Reynolds
Director