General Circular 1503

STATE OF LOUISIANA

DEPARTMENT OF STATE CIVIL SERVICE

BATON ROUGE, LOUISIANA

General Circular No. 001503

To: Heads of State Agencies and Human Resource Directors

Subject: Implementation of Protective Service Schedule

Issue Date: October 16, 2002

Implementation of Protective Service Schedule

At its September 9, 2002, meeting, the Civil Service Commission approved the implementation of the Protective Service Schedule (PS Schedule) and Special Pay in the form of flexible Base Supplement of up to 2 % or up to 9% per Rule 6.16(f) for the jobs in the Protective Service Schedule as noted on the attached listing. Both items were then approved by the Governor to be effective September 23, 2002; the implementation orders are below. In addition, Flexible Special Entrance Rates at the 3rd quartile of the pay range have been approved effective September 23, 2002, for all jobs in the PS Schedule. Please note that any agency utilizing base supplement and/or Flexible Special Entrance Rates must send the Compensation Division an updated policy.

Movement to the PS Schedule

Implementation Order:

If the employee’s individual pay rate falls within the range of the new grade, his pay shall not change.
If the employee’s individual pay rate falls below the minimum of the new grade, his pay shall be brought up to the minimum.
Any special pay not associated with either payment for specialty units, education/credentials, and/or other forms of variable pay may be converted into base pay. Requests for conversion of special pay to base pay must be submitted to the Civil Service Commission for approval.

If you have employees who will need a salary adjustment in order to move to the new minimum, you should do a Position Characteristic Change on the employee's record in Personnel Administration. Enter these actions as "Move to a New Pay Plan" for the action reason and "Structure Adjustment" for the pay reason.

For all positions you will need to "Create Basic Pay" when that screen appears in performing the PCC to pull in the new correct pay grade. Please see the Guidelines for Reporting Personnel and Position Transactions in Automated Systems under the heading of Position Actions/Standards for Entering Pay on Positions/Base Supplement. These guidelines are located at www.dscs.state.la.us under Entry Guidelines in the HR Reference section.

Base Supplement

For a detailed explanation of Civil Service Rule 6.16(f)-Rate of Pay Upon Approval of Base Supplement, please refer to General Circular #1428.

Base Supplement Implementation Order:

The previously authorized Base Supplement for all other POST Certified Law Enforcement jobs shall be abolished since the maximum of the range in the new Protective Services Schedule is above the previous Base Supplement maximum.
The new flexible Base Supplements shall be made effective the date that the new Protective Services Schedule is approved.
The new flexible Base Supplements cited above shall not change unless further ordered by the Commission and the Governor. If the pay range and/or structure for any of the jobs listed above is revised upwards, the base supplement shall be reduced by the appropriate amount and as much base supplement as allowable shall be converted to the employee’s base pay.
The highest amount of Base Supplement authorized shall not exceed the highest agency amount authorized immediately prior to the conversion to the new Protective Service Pay Schedule.

For positions that still have Base Supplement authorized and for those positions that will no longer have Base Supplement, please refer to the Base Supplement instructions in the Guidelines for Reporting Personnel and Position Transactions in Automated Systems under the heading of Position Actions/Standards for Entering Pay on Positions/Base Supplement. These guidelines are located at www.dscs.state.la.us under Entry Guidelines in the HR Reference section.

Remember that for all positions no longer receiving base supplement, you must change base supplement to zero on the Planned Compensation Infotype in the ISIS system. All agencies that will continue to use base supplement must submit a new policy to Civil Service. Employees whose pay was in the base supplement portion of the range prior to 9/23 will need to have all or a portion of the base supplement amount converted to base pay up to the new range maximum. You should use a Nature of Action of "Move to New Pay Plan" and the Authority for Pay of "Structure Adjustment/Special Adjustment." Employees in jobs wherein the new maximum is lower than the old base supplement maximum will continue to receive some portion of their salary in base supplement.

An example of the conversion of base supplement into base salary and changes in base supplement amounts is as follows:

Agency A had a policy prior to September 23, 2002 of paying 28% base supplement for the job of Police Investigator. Employee John Smith had a salary of $3430 which was in the base supplement portion of the range.

Police Investigator – GS-13 $1626-2690 with a base supplement maximum $3443.

The new range for this job is PS-109 $2006-3408.

Please note that this employee’s base salary (+base supplement) is above the new range maximum. If your employee’s base salary (+base supplement) is below the new range maximum, you should convert all base supplement to base salary.

The first action will be to convert as much of John Smith’s base supplement salary as possible into his base pay. Subtract the old range maximum from his new range maximum ($3408-2690 = $718). John Smith would have $718 in pay converted from base supplement to base salary. In order to make this conversion you should use a Nature of Action of "Move to New Pay Plan" and the Authority for Pay of "Structure Adjustment/Special Adjustment."

The next action will be to determine how much base supplement will still be necessary for this job. Divide the old base supplement maximum by the new range maximum and subtract 1 ((3443/3408 = 1.0102)-1 = .0102). This represents a base supplement amount of 1.02%. Remember, according to the Implementation Order for the base supplement agencies are not allowed to pay a dollar amount that is higher than their previously authorized rate. Therefore, even though the base supplement for the job of Police Investigator is flexible up to 2%, agencies are not allowed to pay the full 2% since that dollar amount would be $3476. Employee John Smith will still be paid $3430 and can never make over $3443 (the old base supplement maximum).

Since the amount of base supplement necessary is above 1% (1.02%), you should enter 2% into your automated system. Please refer to the Base Supplement instructions in the Guidelines for Reporting Personnel and Position Transactions in Automated Systems under the heading of Position Actions/Standards for Entering Pay on Positions/Base Supplement for further instructions on entering into automated systems.

Special Entrance Rates

Flexible Special Entrance Rates have been approved at the 3^rd quartile of the range for all of the jobs in the PS Schedule effective September 23, 2002. If you were previously using SERs for your POST Certified positions, you do not have to make any changes from the rates you were using (unless they are below the new minimum). However, you may revise your policies to include all positions/jobs, not just POST Certified positions and/or raise the rates that you were using. If you continue to use your previous Special Entrance Rates or if you choose to implement new ones, you must send us a policy.

For Special Entrance Rate entry into automated systems, please refer to the Guidelines for Reporting Personnel and Position Transactions in Automated Systems under the heading of Position Actions/Standards for Entering Pay on Positions/Special Entrance Rates. The policy you are required to send to Compensation should reflect the rates and effective date your agency will be using. Enter these rates into your automated system as flexible rates with the effective date as set in your policy (not to precede September 23, 2002).

The Compensation Division will soon be offering a refresher course on the use of Special Entrance Rates. If you are interested in attending or would like more information, please email Julie Ryan at jryan@dscs.state.la.us .

Attached are lists of all jobs along with approved base supplement amounts in the PS Schedule and the PS level grid. Please note that the 3^rd quartile rate is the approved flexible special entrance rate.

For questions concerning automated system entry, please contact Julie Ryan at jryan@dscs.state.la.us. For all other questions, please contact Lisa Lusk at llusk@dscs.state.la.us or Marianne Pisanie at mpisanie@dscs.state.la.us . You may contact the Compensation Division by phone at (225) 342-8083.

Sincerely,

Allen H. Reynolds

Director

Attachments

Protective Service Pay Schedule

Job Code	Job Title	New Pay Level	Base Supplement
132520	Agriculture/Forestry Enforcement Manager 1	113
131640	Agriculture/Forestry Enforcement Manager 2	115
131650	Agriculture/Forestry Enforcement Officer 1	107
131660	Agriculture/Forestry Enforcement Officer 2	109
131670	Agriculture/Forestry Enforcement Supervisor	111
130720	Alcoholic Beverage Control Investigator 1	109
130730	Alcoholic Beverage Control Investigator 2	110
130700	Alcoholic Beverage Control Investigator Supervisor	113
130750	Alcoholic Beverage Control Special Investigator	111
130760	Alcoholic Beverage Control Staff Officer	114
130740	Alcoholic Tobacco Enforcement Dir	118
145170	Corrections Assistant Warden 1	116
145180	Corrections Assistant Warden 2	117
156620	Corrections Assistant Warden 3	118
161450	Corrections Assistant Warden 4	119
156610	Corrections Assistant Warden/Juvenile	116
144140	Corrections Cadet	105	9%
144150	Corrections Captain	112
131210	Corrections Captain/Therapeutic	112
131510	Corrections Chief/Therapeutic	116
144190	Corrections Colonel	115	2%
161740	Corrections Deputy Warden 1/Juvenile	117
161650	Corrections Deputy Warden 2/Juvenile	118
161700	Corrections Deputy Warden 1	117
161710	Corrections Deputy Warden 2	118
161720	Corrections Deputy Warden 3	119
161620	Corrections Deputy Warden 4	120
161630	Corrections Deputy Warden 5	121
162940	Corrections Guard Master/Therapeautic	107	9%
131230	Corrections Guard Trn/Therapeautic	105	9%
131240	Corrections Guard/Therapeautic	106	9%
131520	Corrections Lieutenant/Therapeautic	110
144260	Corrections Lieutenant	110
144270	Corrections Lieutenant Col	114
144280	Corrections Major	113
131530	Corrections Major/Therapeutic	113
144330	Corrections Sergeant	106	9%
161340	Corrections Sergeant/Master	107	9%
131540	Corrections Support Officer/Therapeautic	112
161660	Corrections Warden 1	119
161730	Corrections Warden 1/Juvenile	119
161670	Corrections Warden 2	120
161640	Corrections Warden 2/Juvenile	120
161680	Corrections Warden 3	122
161610	Corrections Warden 4	123
161690	Corrections Warden 5	125
161970	Deputy State Fire Marshal – Administrator	117
164800	Deputy State Fire Marshal – Special Projects/Research	114
142140	Deputy State Fire Marshal Chief/Arson	115	9%
142170	Deputy State Fire Marshal Supervisor/Arson	113	9%
142100	Deputy State Fire Marshal Supervisor -- Boiler	114
164310	Deputy State Fire Marshal Supervisor – Fire And Safety	113
142120	Deputy State Fire Marshal Supervisor – Manufactured Homes	111
164230	Deputy State Fire Marshal Supervisor – Mechanical	110
164060	Deputy State Fire Marshal Assistant Supervisor – Fire And Safety	111
164320	Deputy State Fire Marshal Manager – Fire And Safety/Arson	115
164270	Deputy State Fire Marshal Manager – Mechanical/Boiler	115
142210	Deputy State Fire Marshal 1/Arson	109	9%
142030	Deputy State Fire Marshal 2/Arson	110	9%
142110	Deputy State Fire Marshal/Boiler 1	109
142080	Deputy State Fire Marshal/Boiler 2	111
142090	Deputy State Fire Marshal/Boiler 3	112
164280	Deputy State Fire Marshal/Fire And Safety 1	107
164290	Deputy State Fire Marshal/Fire And Safety 2	109
164300	Deputy State Fire Marshal/Fire And Safety 3	110
164240	Deputy State Fire Marshal/Manufactured Homes 1	107
164250	Deputy State Fire Marshal/Manufactured Homes 2	109
164260	Deputy State Fire Marshal/Manufactured Homes 3	110
164200	Deputy State Fire Marshal/Mechanical 1	106
164210	Deputy State Fire Marshal/Mechanical 2	107
164220	Deputy State Fire Marshal/Mechanical 3	108
133540	DOTD Weights/Standards Administrator	118
141480	Fireman	104
164770	Fireman Advanced	106
164780	Fireman Supervisor	109
132080	Firetug Captain	110
132090	Firetug Chief Engineer	109
153990	Firetug Deck/Firefight Tr	102
132100	Firetug Deck/Firefighter	103
155870	Firetug Engineer 1	105
132110	Firetug Engineer 2	107
132120	Firetug Master	112
132130	Firetug Mate/Firefighter	105
116110	Forestry Crew Specialist 1	104
116300	Forestry Crew Specialist 2	105
116290	Forestry Crew Specialist Leader	107
116050	Forestry District Equipment Coordinator	107
116070	Forestry District Fire Protection Coordinator	107
116160	Forestry Parish Assistant Supervisor	110
131930	Guard	101
131950	Guard Supervisor	105
115840	Park Ranger 1	105	9%
115850	Park Ranger 2	106	9%
115830	Park Ranger Specialist	109	9%
155430	Police Administrator/Safety Enforcement	115
160040	Police Administrator	117	2%
133910	Police Captain	113
138590	Police Captain Boat/Levee District	107	2%
130850	Police Captain/Bridge	113
159260	Police Captain/HANO/Capitol	113
130930	Police Captain/Health Care	113
132320	Police Captain/Levee District	113
132200	Police Captain/Port	113
153320	Police Captain/Public Safety	113	9%
136640	Police Captain/Weights/Standards	112
133920	Police Chief	116
130910	Police Chief/Bridge	116
159240	Police Chief/HANO/Capitol	116
130940	Police Chief/Health Care	116
132350	Police Chief/Levee District	116
132210	Police Chief/Port	116
133300	Police Chief/State Museum	116
133880	Police Corporal	107	9%
130950	Police Corporal/Health Care	107	9%
132220	Police Corporal/Port	107	9%
133040	Police Corporal/Pub Saf	107	2%
133260	Police Corporal/State Museum	107	9%
132790	Police Dist Supervisor/Safety Enforcement	110	2%
133930	Police Investigator	109	2%
133900	Police Lieutenant	111
130890	Police Lieutenant/Bridge	111
159270	Police Lieutenant/HANO/Capitol	111
130960	Police Lieutenant/Health Care	111
132360	Police Lieutenant/Levee District	111
132230	Police Lieutenant/Port	111
153330	Police Lieutenant/Public Safety	111	2%
161780	Police Lieutenant/State Museum	111	9%
133590	Police Lieutenant/Weights/Standards	110
158260	Police Major	115
132390	Police Major 1/Levee District	115
132400	Police Major 2/Levee District	115
159250	Police Major/HANO/Capitol	115
132240	Police Major/Port	115
133600	Police Major/Weights/Standards	114
133850	Police Officer 1	105	9%
130840	Police Officer 1/Bridge	105	9%
130920	Police Officer 1/Health Care	105	9%
132410	Police Officer 1/Levee District	105	9%
111550	Police Officer 1/NOCP	105	2%
132250	Police Officer 1/Port	105	9%
133270	Police Officer 1/State Museum	105	9%
133580	Police Officer 1/Weights/Standards	105	2%
133860	Police Officer 2	106	9%
130880	Police Officer 2/Bridge	106	9%
158250	Police Officer 2/HC	106	9%
132420	Police Officer 2/Levee District	106	9%
138620	Police Officer 2/NOCP	106	2%
132260	Police Officer 2/Port	106	9%
133280	Police Officer 2/State Museum	106	9%
133610	Police Officer 2/Weights/Standards	106	2%
133870	Police Officer 3	107	9%
133960	Police Officer Chief/NOCP	110	2%
133950	Police Officer Supervisor/NOCP	107	2%
159290	Police Officer/HANO/Capitol	106	9%
133030	Police Officer/Public Safety	106	2%
132820	Police Officer/Safety Enforcement	106	9%
160400	Police Officer--POST Cert	106	9%
132830	Police Regional Manager/Safety Enforcement	112	2%
133890	Police Sergeant	109	2%
130870	Police Sergeant/Bridge	109	2%
159280	Police Sergeant/HANO/Capitol	109
130970	Police Sergeant/Health Care	109	2%
132430	Police Sergeant/Levee District	109	2%
132270	Police Sergeant/Port	109	2%
133050	Police Sergeant/Public Safety	109	2%
133290	Police Sergeant/State Museum	109	9%
133620	Police Sergeant/Weights/Standards	109
120220	Port Operations Director 1	120
140710	Port Operations Assistant Director	116
127440	Probation And Parole Assistant Program Manager/Adult	115	2%
127390	Probation And Parole Dep Dir/Adult	121	2%
127400	Probation And Parole Director--Adult	123	2%
127480	Probation And Parole Dist Manager 1/Adult	116	2%
127410	Probation And Parole Dist Manager 2/Adult	117	2%
144420	Probation And Parole Dist Manager 1/Juvenile	116
144610	Probation And Parole Dist Manager 2/Juvenile	117
127490	Probation And Parole Dist Manager 3/Adult	118	2%
144620	Probation And Parole Dist Manager 3/Juvenile	118
146060	Probation And Parole Officer 1/Juvenile	109	9%
146070	Probation And Parole Officer 2/Juvenile	110	9%
144590	Probation And Parole Officer 3/Juvenile	113	2%
127450	Probation And Parole Officer 1/Adult	109	9%
127370	Probation And Parole Officer 2/Adult	110	9%
127430	Probation And Parole Officer 3/Adult	113	2%
121730	Probation And Parole Program Assistant Dir/Juvenile	120
121740	Probation And Parole Program Director/Juvenile	122
121800	Probation And Parole Program Manager 1/Juvenile	117
143890	Probation And Parole Program Manager 2/Juvenile	118
156800	Probation And Parole Program Manager/Adult	118	2%
144660	Probation And Parole Program Specialist/Juvenile	116
127420	Probation And Parole Reg Administrator/Adult	119	2%
127500	Probation And Parole Supervisor/Adult	115	2%
146080	Probation And Parole Supervisor/Juvenile	115
165560	PSC Enforcement Agent 1	107
165570	PSC Enforcement Agent 2	108
165580	PSC Enforcement Agent 3	109
132930	PSC Transportation Administrator	116
132920	PSC Transportation Assistant Administrator	113
148190	Public Service Commission Consumer Specialist	111
138640	St Police Explosives Specialist	112	2%
138650	St Police Explosives Supervisor	114
133130	St Police Investigator	110	2%
133820	Wildlife Enforcement Agent	110	2%
133830	Wildlife Enforcement Agent/Boat	110	2%
153630	Wildlife Enforcement Aircraft Pilot	116
133630	Wildlife Enforcement Cadet	109	2%
133640	Wildlife Enforcement Cadet/Boat	109	2%
133730	Wildlife Enforcement Captain	117
133680	Wildlife Enforcement Colonel	122
133650	Wildlife Enforcement Lieutenant	115
133700	Wildlife Enforcement Lieutenant Colonel	121
133660	Wildlife Enforcement Lieutenant/Boat	115
133750	Wildlife Enforcement Major	119
157170	Wildlife Enforcement Senior Agent	111
158030	Wildlife Enforcement Senior Agent/Boat	111
133690	Wildlife Enforcement Sergeant	113
133710	Wildlife Enforcement Sergeant/Boat	113

Protective Service Pay Schedule

Effective 9/23/02

Hourly Grid

	Minimum	1st Quartile	Midpoint	3rd Quartile	Maximum

101	$ 6.73	$ 7.91	$ 9.09	$ 10.27	$ 11.44
102	$ 7.20	$ 8.46	$ 9.72	$ 10.98	$ 12.24
103	$ 7.70	$ 9.05	$ 10.40	$ 11.75	$ 13.10
104	$ 8.24	$ 9.69	$ 11.13	$ 12.58	$ 14.02
105	$ 8.82	$ 10.37	$ 11.91	$ 13.46	$ 15.00
106	$ 9.44	$ 11.10	$ 12.75	$ 14.40	$ 16.05
107	$ 10.10	$ 11.87	$ 13.64	$ 15.41	$ 17.17
108	$ 10.81	$ 12.70	$ 14.59	$ 16.48	$ 18.37
109	$ 11.57	$ 13.60	$ 15.62	$ 17.64	$ 19.66
110	$ 12.38	$ 14.55	$ 16.71	$ 18.88	$ 21.04
111	$ 13.25	$ 15.57	$ 17.88	$ 20.20	$ 22.51
112	$ 14.18	$ 16.66	$ 19.14	$ 21.62	$ 24.09
113	$ 15.17	$ 17.83	$ 20.48	$ 23.13	$ 25.78
114	$ 16.23	$ 19.07	$ 21.91	$ 24.75	$ 27.58
115	$ 17.37	$ 20.41	$ 23.44	$ 26.48	$ 29.51
116	$ 18.59	$ 21.84	$ 25.09	$ 28.34	$ 31.58
117	$ 19.89	$ 23.37	$ 26.84	$ 30.32	$ 33.79
118	$ 21.28	$ 25.00	$ 28.72	$ 32.44	$ 36.16
119	$ 22.77	$ 26.75	$ 30.73	$ 34.71	$ 38.69
120	$ 24.36	$ 28.62	$ 32.88	$ 37.14	$ 41.40
121	$ 26.07	$ 30.63	$ 35.19	$ 39.75	$ 44.30
122	$ 27.89	$ 32.77	$ 37.65	$ 42.53	$ 47.40
123	$ 29.84	$ 35.06	$ 40.28	$ 45.50	$ 50.72
124	$ 31.93	$ 37.52	$ 43.10	$ 48.69	$ 54.27
125	$ 34.17	$ 40.15	$ 46.12	$ 52.10	$ 58.07
126	$ 36.56	$ 42.96	$ 49.35	$ 55.74	$ 62.13

Protective Service Pay Schedule

Effective 9/23/02

Biweekly Grid

	Minimum	1st Quartile	Midpoint	3rd Quartile	Maximum

101	$ 538.40	$ 632.80	$ 727.20	$ 821.60	$ 915.20
102	$ 576.00	$ 676.80	$ 777.60	$ 878.40	$ 979.20
103	$ 616.00	$ 724.00	$ 832.00	$ 940.00	$1,048.00
104	$ 659.20	$ 775.20	$ 890.40	$1,006.40	$1,121.60
105	$ 705.60	$ 829.60	$ 952.80	$1,076.80	$1,200.00
106	$ 755.20	$ 888.00	$1,020.00	$1,152.00	$1,284.00
107	$ 808.00	$ 949.60	$1,091.20	$1,232.80	$1,373.60
108	$ 864.80	$1,016.00	$1,167.20	$1,318.40	$1,469.60
109	$ 925.60	$1,088.00	$1,249.60	$1,411.20	$1,572.80
110	$ 990.40	$1,164.00	$1,336.80	$1,510.40	$1,683.20
111	$1,060.00	$1,245.60	$1,430.40	$1,616.00	$1,800.80
112	$1,134.40	$1,332.80	$1,531.20	$1,729.60	$1,927.20
113	$1,213.60	$1,426.40	$1,638.40	$1,850.40	$2,062.40
114	$1,298.40	$1,525.60	$1,752.80	$1,980.00	$2,206.40
115	$1,389.60	$1,632.80	$1,875.20	$2,118.40	$2,360.80
116	$1,487.20	$1,747.20	$2,007.20	$2,267.20	$2,526.40
117	$1,591.20	$1,869.60	$2,147.20	$2,425.60	$2,703.20
118	$1,702.40	$2,000.00	$2,297.60	$2,595.20	$2,892.80
119	$1,821.60	$2,140.00	$2,458.40	$2,776.80	$3,095.20
120	$1,948.80	$2,289.60	$2,630.40	$2,971.20	$3,312.00
121	$2,085.60	$2,450.40	$2,815.20	$3,180.00	$3,544.00
122	$2,231.20	$2,621.60	$3,012.00	$3,402.40	$3,792.00
123	$2,387.20	$2,804.80	$3,222.40	$3,640.00	$4,057.60
124	$2,554.40	$3,001.60	$3,448.00	$3,895.20	$4,341.60
125	$2,733.60	$3,212.00	$3,689.60	$4,168.00	$4,645.60
126	$2,924.80	$3,436.80	$3,948.00	$4,459.20	$4,970.40