STATE OF LOUISIANA

DEPARTMENT OF STATE CIVIL SERVICE

BATON ROUGE, LOUISIANA

 

General Circular No. 001486

To: Heads of State Agencies and Human Resource Directors

Subject: PPR Annual Reporting Requirements

Issue Date: June 4, 2002

The annual report required by Civil Service Rule 10.12 (c) is due by July 31 each year. The reporting form is attached to this circular. It is also available on the Civil Service web site. The information required on the report consists of the following:

    1. The number of anniversary dates for classified employees listed by month from July, 2001 through June, 2002.
    2. The number of ratings given in each category. The six categories are OUTSTANDING, EXCEEDS REQUIREMENTS, MEETS REQUIREMENTS, NEEDS IMPROVEMENT, POOR AND UN-RATED.
    3. The number of Requests for Review received from employees with anniversary dates July 1, 2001 through June 30, 2002, and a breakdown of the category and resolution of those requests.
    4. Signature of the Appointing Authority.

If the total anniversary dates and total ratings numbers do not match, a brief explanation of the discrepancy is requested.

The deadline for receiving the report is July 31, 2002.

Sincerely,

 

Allen H. Reynolds

Director

Attachment

PPR ANNUAL REPORTING FORM-2002

This report covers the time period of July 1, 2001 through June 30, 2002.

I. How many classified employees had anniversary dates in each of the following months:

JULY 2001

NOV 2001

MARCH 2002

AUG 2001

DEC 2001

APRIL 2002

SEPT 2001

JAN 2002

MAY 2002

OCT 2001

FEB 2002

JUNE 2002

**TOTAL ANNIVERSARY DATES:

II. How many ratings were given to classified employees in each of these categories:

Poor

Needs Improvement

Meets Requirements

Exceeds Requirements

Outstanding

Un-rated

**TOTAL RATINGS/UN-RATEDS

**Please explain (on the back of this page ) any discrepancy between TOTAL ANNIVERSARY DATES reported and TOTAL RATINGS GIVEN reported.

III. Beginning July 1, 2001 how many compliant employee Requests for Review have

been received?

How many were Requests for Review of Un-Rated ratings?

How many were Requests for Review of Poor ratings?

How many were Requests for Review of Needs Improvement ratings?

How many were Requests for Review of Meets Requirements ratings?

How many were Requests for Review of Exceeds Requirements ratings?

Of the Requests for Review of ratings OTHER than "Un-Rated" (i.e.,

Poor, Needs Improvement, Meets Requirements, etc.)-------

How many resulted in affirmation of original rating?

How many resulted in a raising of the original rating?

How many resulted in a lowering of the original rating?

How many Requests for Review are still pending the Reviewer’s decision

as of 7/31/02?

SIGNATURES:

Appointing Authority Name:

Appointing Authority Signature:

Human Resources Director Name:

Human Resources Director Signature:

Human Resources Director Phone Number:

Human Resources Director E mail Address:

(

)

Agency Name:

DO NOT FAX THIS REPORT. SEND THE ORIGINAL ONLY.

Mail completed report by July 31, 2002 to :

Dept. of State Civil Service

Attn: PPR Coordinator

P. O. Box 94111

Baton Rouge, LA 70804-9111