Vacancies in the classified service may be filled by original appointment or by promotion, reassignment, demotion, transfer, reinstatement following an appeal, restoration to duty following military service, or noncompetitive reemployment.

8.2 When it is proposed to fill a vacancy by original appointment, except restricted appointment, the appointing authority shall request the Director to certify the names of persons eligible for appointment, furnishing such information about the vacancy as may be necessary for the Director to make a determination as to those persons eligible for appointment.

8.2.1 From the date of the gubernatorial first primary election through Inauguration Day, specific approval must be obtained from the Director prior to making a permanent appointment to any position at or above one of the following pay ranges: GS-23, AS-620, SS-419, PS-115, WS-218, TS-315, unless the position has already been designated as a Shortage job, under Rule 7.20(d).

8.3 Anticipation of Need.

Insofar as practicable, each vacancy shall be anticipated sufficiently in advance to permit the Director to determine who may be available for appointment and, if necessary, to establish a list of eligibles.

8.4 Certification of Eligibles.

(a) The Director, in issuing certificates, shall certify to the appointing authority the names of the highest ranking eligibles from the appropriate list for the class of the vacant position.

(b) The Director may establish zones of certification whereby eligibles residing in specific areas where the vacancies exist may be given preference over eligibles not residing in such areas.

(c) Repealed, effective November 14, 1990.

(d) The Director may establish a range of certifiable scores for certain jobs and, without issuing a certificate, permit competitive employment of applicants who have attained a score within that range.

(e) An applicant who has obtained a baccalaureate degree from an accredited college or university with an overall grade-point average (GPA) of 3.5 or higher may be appointed probationally or by job appointment to any professional level job for which possession of the baccalaureate degree alone is sufficient to meet the Minimum Qualifications. An applicant may also be appointed under provisions of this rule to a job requiring experience beyond the baccalaureate degree when the job to which the applicant is appointed is a professional level journeyman or advanced journeyman job requiring up to but no more than three years of professional level experience beyond the degree.

In all cases, applicants appointed under this rule must meet the full Minimum Qualifications including the required degree plus any professional level experience required beyond the degree. However, applicants appointed under this rule do not need to take the Professional Entry Test (P.E.T.) or other written exam. They do not need a numerical score or need to have their names appear on a certificate.

When making an appointment under this rule, the hiring authority need only submit a personnel action form making a probational appointment and citing this rule as authority. For the appointment to be approved, the SF-1 must be accompanied by an official college transcript to verify the degree and 3.5 GPA and by an up-to-date application form (SF-10) to verify any required experience.

THIS RULE APPLIES ONLY TO PROBATIONAL APPOINTMENTS AND MAY NOT BE USED TO AUTHORIZE PROMOTIONS.

(f) Applicants who possess a CPA (Certified Public Accountant) Certificate may be probationally appointed to any job using test series 1000 (Professional Accountant Test) or test series 1500 (Professional Auditor Test) without taking a Civil Service test. The CPA Certificate will be deemed an acceptable substitute for the Civil Service test score. However, persons appointed under this rule must meet all Minimum Qualification requirements of experience and education for the job to which they are appointed. In order to appoint someone under this rule, the hiring authority must submit:

1) a personnel action form (SF-1) citing Rule 8.4(f) as the authority

2) a current and complete application form (SF-10) to verify experience

3) an official transcript to verify required college semester hours in accounting

4) a copy of the CPA Certificate

THIS RULE APPLIES ONLY TO PROBATIONAL APPOINTMENTS AND MAY NOT BE USED TO AUTHORIZE PROMOTIONAL APPOINTMENTS.

8.5 Selective Certification.

(a) When requested and adequately justified by the appointing authority, the Director may selectively certify from an eligible list the names of eligibles who possess particular qualifications.

(b) In specific instances, and pursuant to and in conformity with an order of a court, commission, or agency of competent jurisdiction, the Director may make selective certification.

8.6 Repealed, effective November 14, 1990.

8.7 Amended and re-enacted effective December 18, 1957 as a part of Rule 7.24.

8.8 Determination of Availability for Appointment.

(a) The appointing authority or his agent shall determine the availability of the eligibles certified for appointment and shall submit to the Director written evidence of unavailability or failure to reply unless a selection is made from one of the eligibles within the five highest final grade groups.

(b) If a certified eligible indicates unavailability for appointment, or if he fails to reply to an availability inquiry within seven calendar days after mailing of notification, the appointing authority may consider his name as having been removed from the certificate.

8.9 Appointment of Eligibles From Certificates.

(a) In the filling of a single vacancy from a certificate of eligibles, the appointment must be made from one of the top five grade groups.

(b) A grade group shall be considered as a final grade with at least one available candidate. If a final grade does not have at least one available candidate, it shall not be considered a grade group.

(c) In the filling of multiple vacancies from a single certificate, appointments shall be made singly in succession. The first appointment shall be made from the top five grade groups. In the filling of each successive vacancy, an appointing authority may add one more grade group to the grade groups considered for the previous vacancy. When an appointment exhausts the eligibles from one of the grade groups, an appointing authority may add one additional grade group for consideration in the next appointment in addition to that previously authorized by this section.

(d) An appointing authority may consider as not available for appointment an individual who is a former permanent status classified employee who was been previously dismissed or who resigned to avoid dismissal.

(e) An appointing authority shall determine the effective date of the appointment, but in no case shall the effective date be prior to the time the appointee was eligible for appointment under this rule or prior to the time the appointee began work. An effective date later than four weeks following the expiration date of the certificate must be approved by the Director.

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