DEFINITIONS

The following words and phrases when used in these Rules shall have the following meaning ---

1.1 'Abandonment of Position' means the desertion by a Classified employee of his position.

1.1.1 'Acceptable Rating' means a performance appraisal rating of either "Achieves Results Expected", "Exceeds Results Expected" or "Outstanding".

1.1.2 'Action' means a personnel transaction effecting a change to a persons employment or to a position.

1.2 'Allocation' means the determination of the job to which a position is deemed to pertain.

1.3 Repealed, effective January 1, 1975.

1.3.1 'Annual Leave' is leave with pay granted an employee for the purpose of rehabilitation, restoration and maintenance of work efficiency, or transaction of personal affairs.

1.4 'Appointing Authority' means the agency, department, board, or commission, and the officers and employees thereof authorized by statute or by lawfully delegated authority to make appointments to positions in the State Service.

1.5 'Appointment' means an offer by an appointing authority to a qualified person of employment in a classified position and the acceptance of such offer.

1.5.01 'Article' or 'Civil Service Article' means Article X, Part I of the Constitution of the State of Louisiana of 1974, ratified by the electorate of Louisiana.

1.5.02 'Base Supplement' means additional pay above the range maximum, when authorized by the Commission and approved by the Governor under limiting factors (e.g., by job titles, geographic areas, organizations, etc.) it deems appropriate when market and employment conditions require such supplement in order to maintain competent and experienced staff, which is treated as a part of base pay.

1.5.1 'Bona Fide Student' means a person enrolled in an accredited high school, college or university in the State, or a person enrolled in a State-operated technical college, in a sufficient number of courses and classes in such institution to be classified as a full-time regular student under the criteria used by the institution in which he is enrolled; or a person enrolled in an off-campus college work-study program in a proprietary institution of higher education as defined in Section 102(b) of the Higher Education Act of 1965, as amended.  Less than full time students may be considered for employment as bona fide student employees only for work performed under the Federal Work-Study Program.  A bona fide student shall retain his status during breaks, which occur in the course of or between sessions, including summer breaks.  In addition, colleges and universities may employ their own full-time and part-time students as bona fide students.

1.5.2 'Career field' means any one of a job series or group of positions considered to have a close occupational relationship and categorized as such by the Department of State Civil Service. A career field shall include a job series, or series of jobs that were created to provide a natural progression. The career field(s) used by an agency in a layoff shall be the career field(s) in the official career field listing as updated through the latest Transmittal Sheet dated before the layoff plan is received by the Department of State Civil Service.

1.5.2.01 'Cause' means conduct which impairs the efficient or orderly operation of the public service.

1.5.2.1 'Certifiable Scores' means a range of scores on a selection procedure which would likely be in the top five grade groups on a certificate of eligibles if one were issued.

1.5.3 'Change in Position' for the purpose of the performance appraisal rating system, means either a voluntary demotion or the assignment of an employee to another position in the same or a different job with significantly different duties from those of the position he previously held, or the movement of an employee to another position in another agency.

1.6 'Class', for the purpose of these Rules, means the same as 'Job'. (See Rule 1.17.1.1)

1.6.1 'Classification Plan' means the hierarchical structure of jobs, arranged in pay grades according to job evaluation results.

1.7 'Classified Position' means any office or position in the Classified Service.

1.8 'Classified Service' is defined as that body of employees performing personal services to and for the State or any of its instrumentalities, except those rendering such services who are specifically exempt from the Classified Service by the Article and these Rules.

1.9 'Commission' means the State Civil Service Commission.

1.9.01 'Commuting Area' means that geographic area in which employees are subject to competition for a layoff. It shall encompass either: 1) the parish of the abolished position(s), or 2) an expanded area which will be defined by the agency and will consist of the parish of the abolished position(s) plus one or more parishes bordering the parish of the abolished position(s).

1.9.02 'Compensation' means any salary, wages, fees, special pay considerations, or any other cash payment directly to an employee as a result of service rendered in any position. It shall not include reimbursement for travel incurred in the performance of official duties nor the authorized assignments on utilization of automobiles, houses or other movable property of the state or other governmental entity.

1.9.1 'Continuing Position' means an office or position of employment in the Classified Service which reasonably can be expected to continue for more than twelve months.

1.10 'Continuous State Service' means continuous employment in a classified position. Such service includes any authorized leave of absence; a separation by layoff of not more than one year when reemployment is from a department preferred reemployment list; separation without a break in service of one or more working days; or separation for active military service in the armed forces of the United States where reemployment is in accordance with the provisions of Civil Service Rule 8.19.

1.11 ‘Demotion’ means a change of a permanent or probationary employee from a position in one job to a position in another job which is assigned to a pay grade with a lower maximum

1.12 'Department' means any legally constituted agency, board or commission whose employees are in the 'State Service' as defined by the Article.

1.13.01 'Designated Holiday' means a holiday or part of a holiday an employee observes, in lieu of a regular holiday observed by his agency, because the regular holiday or a portion thereof, fell on the employee's regular day off.

1.13.1 'Detail to Special Duty' means the temporary assignment of an employee to perform the duties and responsibilities of a position other than the one to which he is regularly assigned, without prejudice to his rights in and to his regular position.

1.14 'Director' means the Director of the Department of Civil Service.

1.14.01 'Dismissal' means the separation from employment for disciplinary reasons.

1.14.1.1 'Dual Career Ladder' means a set of one or more non-supervisory jobs in a job series which receives higher pay than traditional non-supervisory jobs because they require performance of higher level, more complex duties and possession of advanced, specialized skills. The purpose of the dual career ladder is to provide another route of advancement for employees as an alternative to promotion to supervisory or managerial positions.

1.14.1 'Discrimination' means consideration of religious or political beliefs, sex, race, or any other non-merit factors.

1.14.2 'Efficiency Rating' means the official overall rating assigned to an employee in accordance with Chapter 10 of these rules.

1.15 'Eligible' means any person who, after receiving a final passing rating in a Civil Service examination, is currently on an eligible list.

1.15.01 'Employee' for the purpose of these rules, does not include any employee of a temporary staffing services firm on contract with the State.

1.15.1 'Employee Affected by a Layoff' means one who has experienced one of the consequences of a layoff such as separation, displacement, demotion, reassignment, or change in duty station.

1.15.1.1 'Exempt' is a term referring to those groups of employees that are exempt from the overtime provisions of the Fair Labor Standards Act.

1.15.2 'Furlough' means a period of leave without pay required of employees by an appointing authority in order to avoid a layoff.

1.15.2.1 'General Increase' means an across the board wage and salary increase designed to bring pay in line with increases in the cost of living.

1.15.2.2 'Hiring Rate' means the beginning rate at which persons are hired into a job.

1.15.2.3 'Individual Pay Rate' means the rate of pay assigned to a given individual. Individual pay rates may vary on the same job as a function of base supplement, of service in grade, performance or some other basis for establishing variation.

1.15.3 Repealed, effective May 8, 1996.

1.16 Repealed, effective September 7, 1982.

1.17 Repealed, effective March 15, 1966.

1.17.1 Repealed, effective January 1, 1975.

1.17.1.1 'Job' means a homogeneous cluster of work tasks. Taken as a whole, the collection of tasks, duties and responsibilities constitutes the assignment for one or more individuals whose work is the same nature and which is performed at the same skill/responsibility level. This definition, for the purpose of these Rules, means the same as 'Class' (See Rule 1.6).

1.17.2 'Job Analysis' means a comprehensive, systematic breakdown that identifies the relevant components in a particular job through a detailed description of the work behaviors and tasks performed.

1.18 'Job Appointment' is a non-permanent appointment of an employee to fill a position in the classified service for a limited period of time.

1.18.1 'Job Evaluation' means a formal process which determines the relative value to be placed on various jobs within the organization.

1.18.2 'Job Specification' means a summary of the most important features of a job including the general nature of the work performed, specific task responsibilities, and employee characteristics (including skills) required to perform the job. A job specification focuses on the job itself and not any specific individual who might fill the job.

1.18.01 'Job Correction' means the change in the allocation of a position as a result of revisions to the job specifications and/or the allocation criteria.

1.19 'Layoff' means the separation of an employee from a position because of a lack of work or a lack of funds or the abolition of a position.

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