TDD# 1-800-846-5277
STATE OF
DEPARTMENT OF STATE CIVIL SERVICE
BATON ROUGE,
July 29, 2008
General Circular No.
1740
To: Heads of State Agencies and
Human Resource Directors
Subject: Notice--Annual Compliance Report for Mandatory Supervisory Training
Issue Date: July 29, 2008
NOTE: Please make this General Circular available to the
person who is responsible
for
tracking mandatory training in your agency.
Read all attachments before sending the report.
The annual compliance report for mandatory
training will be due in our office on September
30, 2008. This report requires
agencies to submit the following information on each supervisory group.
·
Employees with Deadlines January 1, 2007 – June 30, 2008
o
Number
completed
o
Number
not completed
·
Employees with Deadlines After June 30, 2008
o
Number
yet to complete
In addition, you will supply information on the
types of actions that have been taken by the agency to penalize any employee
not completing the required training by their deadline date. If no actions were taken against any employee
not completing their training, you must indicate this.
This
report must be submitted electronically and must be done so by September 30, 2008. At the close of business on September 30,
2008, the report will be closed and no one will be able to enter data and
submit electronically. You are advised to
print a hard copy of the report before you complete the report
online. This will allow you to gather
all the necessary data prior to entry.
Attached is a PDF version of the report for your convenience. Once
this report is submitted it cannot be resubmitted; it may only be completed
once. To aid you, we have
attached a document titled “Tips for Electronic Reporting” (read before sending the report) to help
you complete the report online. Please
ask any questions you may have prior to completing the report online.
Due to the electronic submission, the appointing
authority’s signature will not be on the report. Therefore, an agency representative
(i.e. HR Director or training coordinator) is required to inform the appointing
authority of the status of the mandatory training report standings (i.e. number
of employees complete/ not complete; etc.).
Appointing Authorities at agencies deemed to have low levels of
compliance may be asked to appear before the CS Commission.
The agency’s Human Resource office is further
required to maintain a copy of the information submitted (see Tips for
Electronic Reporting). This can be done
by printing a hard copy of the report using the web browser, or handwriting the
information on the PDF version. It shall
be made available to Civil Service representatives upon request.
Questions regarding this General Circular may be
directed to
Click on the link below to complete the report
online.
NOTE: If you work for a large agency (ex.
Corrections, DHH, DOTD, DSS, LSU, etc.) or in a regional office of an agency, contact
your main HR office before completing the report. The main HR office may require you to submit
this information to them and/or may have further instructions for you.
·
2007-2008 Annual
Compliance Report for Mandatory Training:
http://www.surveymonkey.com/s.aspx?sm=AKH_2fkYnh8o2uvcSVnkKxeA_3d_3d
Thank you for your
attention in this matter.
Sincerely,
s/
Director
Attachments (2)
ATTACHMENT 1_2007-2008 Mandatory Training Report.pdf
ATTACHMENT 2 _ Tips for
Reporting.doc