TDD# 1-800-846-5277
STATE OF
DEPARTMENT OF STATE CIVIL SERVICE
BATON ROUGE,
July 7, 2008
General Circular No. 1736
To: Heads of State Agencies and Human Resource
Directors
Subject: PPR
Issue Date: July 7, 2008
The annual report required by
Civil Service Rule 10.12 (c) is due by July 31 each year. The reporting form is attached to this
circular. It is also available on the
link next to this general circular announcement. The information required on the report
consists of the following:
1. The number
of anniversary dates for classified employees listed by month from
July 1,
2007 through June 30, 2008.
2. The number
of ratings given in each category. The
six categories are OUTSTANDING, EXCEEDS REQUIREMENTS, MEETS REQUIREMENTS, NEEDS
IMPROVEMENT, POOR AND UN-RATED.
3. The number
of Requests for Review received from employees with anniversary dates July 1,
2007 through June 30, 2008 and a breakdown of the category and resolution of those
requests.
4. Signature of
the Appointing Authority.
If the total anniversary
dates and total ratings numbers do not match, a brief explanation of the
discrepancy is requested. Please do not
include in your report those employees who were separated prior to their
anniversary date.
The deadline for receiving
the report is August 29, 2008.
Sincerely,
s/Anne S. Soileau
Director
PPR ANNUAL REPORTING FORM – 2008
This report covers
the time period of July 1, 2007 through June 30, 2008
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AGENCY NAME: |
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I. How many classified employees had anniversary dates in each of the following months:
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JULY 2007 |
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NOV 2007 |
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MARCH 2008 |
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AUG 2007 |
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DEC 2007 |
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APRIL 2008 |
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SEPT 2007 |
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JAN 2008 |
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MAY 2008 |
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OCT 2007 |
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FEB 2008 |
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JUNE 2008 |
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**TOTAL ANNIVERSARY DATES: |
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II. How many ratings were given to classified employees in each of these categories:
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Poor |
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Needs Improvement |
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Meets Requirements |
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Exceeds Requirements |
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Outstanding |
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Un-rated |
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**TOTAL RATINGS |
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**Please explain (on
the back of this page) any discrepancy between TOTAL ANNIVERSARY DATES and
TOTAL RATINGS GIVEN.
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III Beginning 7/1/07, how many compliant employee Requests for Reviews have been received? |
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How many were Requests for Review of Un-rated ratings? |
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How many were Requests for Review of Poor Ratings? |
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How many were Requests for Review of Needs Improvement Ratings? |
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How many were Requests for Review of Meets Requirements Ratings? |
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How many were Requests for Review of Exceeds Requirements Ratings? |
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Since the rules require that a compliant Request for Review must result in a higher rating if granted by the reviewer, then any Request for Review of an Outstanding rating would be non-compliant. Did your agency receive any Requests for Review of Outstanding
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ratings? If so, how many? |
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Of the Requests for Review of “un-rated” ratings, how many resulted in the granting of
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an actual numerical rating? |
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Of the Requests for Review of ratings other than “un-rated” ratings:
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How many resulted in an affirmation of the original
rating? |
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How many resulted in a raising
of the original rating? |
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How many resulted in a lowering of the original
rating? |
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How many Requests for Review (all categories) are still pending the Reviewer’s
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decision as of 6/30/08? |
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SIGNATURES:
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Appointing Authority Name |
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Appointing Authority Signature |
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Date |
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Human Resources Director Name |
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Human Resources Director Signature |
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Date |
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H. R. Director Phone |
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e-mail address |
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Agency Name |
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DO NOT FAX THIS
REPORT. SEND THE ORIGINAL ONLY.
Mail completed report
by August 29, 2008 to:
Dept. of State Civil Service
Attn: Program Assistance Division