The State
Civil Service Commission has established Minimum
Supervisory Training Requirements in accordance
with Civil Service Rule 7.4(f) for all employees
who occupy jobs that are designated as part of a
Supervisory Group. The training required by this
policy reflects minimum requirements. Agencies
may require, or individuals may elect, to take
additional courses and we encourage them to do
so.
Minimum Supervisory Training Requirements Schedule
Agency Responsibilities
Agencies are
responsible for ensuring that employees in each
Supervisory Group are granted reasonable periods
of time to obtain the required training, and that
training time is made uniformly available to all
employees in each Supervisory Group. Failure to
make time available uniformly to all employees in
a Supervisory Group will be considered an agency
violation of Rule 7.4(f).
The Human
Resource Office at each agency must ensure that
the CPTP / Training Coordinator is appraised of
any changes to an employee’s job title that may
affect Minimum Supervisory Training Requirements
(i.e., job changes, promotions, reallocations,
details to special duty, etc) to ensure that
training is scheduled based on each employee’s
current job title and responsibilities.
Agencies are
responsible for making the required training known
to all employees in an affected job title. It is
highly recommended that the required training be
included as a performance expectation for at least
one, if not more, performance factors in the PPR
planning document.
Agencies are
also responsible for designating an individual
within the organization who is granted authority
and responsibility for directing employees to the
appropriate courses for the employee’s job in
those instances where choices are allowed within
the required training. Each agency shall notify
the Department of State Civil Service and the
Certified Public Training Program Office in
writing of the current the name, business address,
business phone number and e-mail address of the
individual designated for this responsibility.
Each agency
shall submit an annual report in accordance with
the policy provisions noted below.
Reporting Minimum Supervisory Training
An annual
compliance report for Minimum Supervisory Training
shall be completed on a fiscal year basis and
submitted to the Department of State Civil Service
by September 30 each year. This report is to be
signed by the appointing authority. DSCS will
send a notice near the end of each fiscal year to
remind CPTP / Training Coordinators and Human
Resources Directors that the Supervisory Training
Report is due. DSCS will include a uniform
reporting format for agency use. A copy of this
report shall be maintained in the agency’s Human
Resources office. It shall be made available to
Civil Service representatives upon request.
DSCS staff
will study the degree of compliance for each
agency, and based on this review, will inform the
Civil Service Commission of our findings. The
Commission may then choose to invite appointing
authorities to report on their compliance with
Civil Service Rule 7.4(f) at a regularly scheduled
public meeting of the Commission.
[Civil
Service Rule 7.4(f) states that “The Commission
shall establish mandatory training for employees
who occupy or are appointed to designated
supervisory, managerial or administrative jobs.
Each department shall advise employees who occupy
these jobs of the training requirements. Employees
who fail to meet the required training within the
specified period of time may be disciplined or
removed in accordance with Chapter 12 of the Civil
Service Rules.”]
Employee Responsibilities
Employees
are responsible for attending the training for
which they are scheduled and for making reasonable
notification prior to the training date to the
agency CPTP / Training Coordinator when scheduled
training must be cancelled. When at all possible,
cancellation notice shall be rendered at least
five (5) working days prior to the training date
to allow sufficient time for substitutions to be
made.
General Provisions
