Minimum Supervisory Training Requirements Policy

Calculating Completion Deadlines

Minimum Supervisory Training completion deadlines are established based on the employee’s permanent (home) position. Reports or queries from the Data Mart and other electronic systems (e.g., ISIS HR) will typically only reflect the job title to which an employee is detailed.  Agency Human Resources and/or the agency Training Coordinator will need to determine if the employee’s job title is their “home position” or “detailed to position.”   

I.         Employees entering a Supervisory Group that have previously not been in job covered by the minimum training policy determine the completion deadline date as follows.  The deadline for completion is 3 or 4 years from the date the employee enters a job covered in the Minimum Supervisory Training Policy. 

Enters Supervisory Group 1 -  5 to 6 total Group 1 classes (essentially 6 days of training required for Group 1); 3 year deadline 

Enters Supervisory Group 2 - 5 total Group 2 classes; 4 year deadline (allows time to complete G2 requirements and G1) 

Enters Supervisory Group 3 - 4 total Group 3 classes; 4 year deadline (allows time to complete G3 requirements, G2 requirements, and G1 requirements). 

(IMPORTANT NOTE: An agency may request approval from the CPTP Policy Board for specific exemptions based on an employee’s previous work experience.)
 

II.        Employees currently in a Supervisory Group who move to a different Supervisory Group as a result of a promotion, reallocation, and/or detail.   

Employees who permanently move to a higher level group who have not completed their original minimum requirements will be required to complete requirements for both groups.  A new deadline will be established as noted below.    

A.     Promotions (includes promoting to a job at a different agency): 

Group 1 to Group 1 – there will be no change in deadline.

Group 1 to Group 2 – new deadline will be 3 years from the effective date of the promotion

Group 1 to Group 3 – new deadline will be 4 years from the effective date of the promotion 

Group 2 to Group 2 – there will be no change in deadline

Group 2 to Group 3 – new deadline will be 3 years from the effective date of the promotion

Group 3 to Group 3 – there will be no change in deadline 
 

B.    Reallocations: 

As a general rule, the changes that result in movement from one supervisory group to another are accomplished by promotion.  In the rare case that an employee is reallocated to a job in a different Supervisory Group, the guidelines governing promotions will apply.  
 

C.    Details: 

Details are generally temporary in nature, but do often lead to promotions.  Minimum Training completion deadlines are established based on the employee’s permanent (home) position.  Employees are not required by this policy to complete minimum training requirements for jobs to which they are detailed; however, they are encouraged to do so.  An agency may require employees to complete minimum training courses for positions into which they are detailed.  Formal deadlines according to this policy for such employees begin on the effective date of the actual promotion.   

(IMPORTANT NOTE: The deadline date for an employee who is detailed from a position in one supervisory group to another supervisory group does not change.  The employee is still required to meet minimum supervisory training requirements for the “home position” within the originally established deadline.)

III.      Employee Supervisory Group assignment changes by action of Civil Service  

If an employee is currently in a Supervisory Group and their job is placed in a different Supervisory Group by Civil Service, and the employee has already completed their minimum supervisory training requirements, this policy will not require the employee to complete the classes for the new Supervisory Group.   (Agencies may require employees to complete these additional classes.)  If the employee has not completed all minimum supervisory requirements at the time of the change, the employee is required to complete the training for the new Supervisory Group.  The employee will have 3 years to complete the new training.