Civil Service

What Is A Register?

A register is a group of jobs that all have the same selection procedure (or method of getting a score) and the same minimum qualification requirement (the minimum qualifications are the minimum amount and type of experience that an applicant must have to be considered for a job).  Because a register may include more than one job, we ask applicants to apply by register title, so they will have test grades for all of the jobs on the register by simply applying under one title.  Some registers have only one job on them.  In those cases, the register and job titles are the same.

When you apply for a register -- let's say the Administrative Director 2/Manager 3 register, for example -- you will take one test, the Manager/Administrator Test, and will receive a grade that is good for all jobs on this register.  In this example, your grade for the Admininstrative Director 2/Manager 3 register would make you eligible for two jobs, Administrative Manager 2 and Administrative Director 3.

When you receive this grade, your name will be on the Administrative Director 2/Manager 3 register, along with those of all other qualified applicants who have a grade for this register.  You will get a grade notice in the mail that lists the register title.  It does not list the individual job titles on the register.

State agencies can notify Civil Service of job openings, and request a list of qualified applicants with scores for the job they wish to fill, called a certificate.  State employers can also view the registers online, and may contact applicants by phone or letter for interviews.  Agencies may also post these vacancies on Job Search, and instruct applicants to apply directly to them.  If you are interested in a vacancy that you see on Job Search, be careful to read and follow all Contact Instructions.  Even if you have a Civil Service score for the job posted, you will not be considered for the vacancy unless you apply to the agency as instructed.