The QUality Express STaffing Process
Documentation Requirements
In addition to the standard documentation required for all appointments, the documentation listed below must be maintained for appointments made using the QUEST process.
For all appointments, promotions and
transfers agencies must maintain the following records.
§
Appointing
Authority approval and certification of compliance with Civil Service Rules
§
Application
of appointee and any related documents used to verify qualifications such as
transcripts, licenses, certifications, etc.
§
Documentation
of who verified the qualifications and supporting documents (license,
transcript, certification, etc.)
§
Applicant
flow information (race, sex, ethnicity data for all applicants)
For appointments made using the Quality Express
Staffing “QUEST” process, the agency must also maintain these additional
records.
§
Names
and scores of all candidates who applied, including appointee.
§
Applications
of all who applied.
§
Justification
of appointment of a candidate who did not meet “preferred qualifications.”
§
Justification
of appointment of a candidate who scored below the 50th percentile
on required written examinations.
QUEST
Application Retention Schedule
The
standard retention schedule will be 90 days after the effective date of the
appointment. The applications of
everyone who responded to the announcement must be kept for ninety days whether
they qualify or not. All such applicants
must be counted as part of applicant flow and for affirmative action reporting. The application of the person appointed
should be kept as long as the person is an employee.
Special retention schedule
When either of the
following conditions occurs the applications of all persons who responded to the announcement must
be kept for a minimum of one year beyond the effective date of the
appointment.
1. The appointee does not meet preferred qualification OR
2. The appointee scored below the 50th percentile on both the COAST Behavior Assessment and the COAST Office Skills test.
For more information about general documentation requirements, see the “Documentation and Reporting Requirements” section of the HR Handbook found on the Civil Service website. (http://www.dscs.state.la.us)