A G E N D A

 

STATE CIVIL SERVICE COMMISSION
 

GENERAL BUSINESS SESSION
 

 WEDNESDAY, MAY 5, 2004
 

(LOUISIANA PURCHASE ROOM, SUITE 1-100, CLAIBORNE BUILDING, 1201 NORTH THIRD STREET, BATON ROUGE, LOUISIANA)

1)         Director’s Report  (No Attachment)

2)         Employee Opportunity to Address the Commission.  (No Requests Have Been Received.)

3)                  Public hearing to consider adoption of a proposed amendment to Civil Service Rule 1.5.1.  (Appearance by a Representative of the Department of Civil Service.)  THE PUBLIC HEARING WAS CONTINUED TO THE JUNE 2, 2004 COMMISSION MEETING.

4)         Consideration of a Resolution to express gratitude and appreciation to all classified state employees in honor of Public Service Recognition Week, May 3-9, 2004.  (Appearance by a Representative of the Department of Civil Service.)  THE RESOLUTION WAS ADOPTED BY THE COMMISSION.

5)         Request of the Housing Authority of New Orleans, for authority under the provisions of Civil Service Rule 4.1(d)2, to extend the following thirty-four (34) unclassified positions:  SEE SUPPLEMENTAL AGENDA ITEM NUMBER 2.

            (Appearance by a Representative of the Housing Authority of New Orleans.)

6)                  Request of the Lake Charles Harbor and Terminal District, for authority under the provisions of Civil Service Rule 4.1(d)2, to extend the following ten unclassified positions: THE COMMISSION GRANTED THE REQUEST EFFECTIVE JUNE 1, 2004 TO MAY 31, 2007.  THE COMMISSION DID NOT APPROVE THE EXTENSION OF THE LEGAL SECRETARY POSITION.  

(Appearance by a Representative of the Lake Charles Harbor & Terminal District.)

7)         Request of the Southeast Louisiana Hospital within DHH, Office of Mental Health, for ongoing unclassified authority under the provisions of Civil Service Rule 4.1(d)2, for one position of Psychologist.  (Appearance by a Representative of Southeast Louisiana Hospital.)  THE COMMISSION GRANTED THE REQUEST WITH THE STIPULATION THAT Southeast Louisiana Hospital must abolish the classified position of Psychologist 5, position number 50309676.

8)         Request of the East Baton Rouge Parish Housing Authority, for authority under the provisions of Civil Service Rule 4.1(d)2, for five unclassified positions for the Hope VI Grant program.  The requested positions are as follows:  THE REQUEST WAS GRANTED BY THE COMMISSION FOR A PERIOD OF FIVE YEARS EXPIRING MAY 6, 2009.

 (Appearance by a Representative of the East Baton Rouge Parish Housing Authority)

9)         Consideration of layoff plan effective October 12, 2003 within the LSU Health Sciences Center, Health Care Services Division, Bogalusa Medical Center, requesting exceptions to the regular layoff rules, that have been granted interim approval by the Director.  (Appearance by a Representative of the LSU Health Sciences Center, Health Care Services Center.) THE REQUEST WAS GRANTED BY THE COMMISSION.

10)       Request of the Department of Health and Hospitals, for authority under the provisions of Civil Service Rule 6.16(c), for an individual pay adjustment for Ms. Dena Vogel, in the amount of $162.71 bi-weekly for the detailed position of DHHR Executive Management Consultant effective May 5, 2004.  (Appearance by a Representative of the Department of Health and Hospitals.)  THE REQUEST WAS GRANTED BY THE COMMISSION.

11)       Request of the Department of Economic Development, for authority under the provisions of Civil Service Rule 6.16(c), for an individual pay adjustment in the amount of $30.40 bi-weekly for Ms. Chris Stewart, Executive Services Assistant, effective April 5, 2004.  (Appearance by a Representative of the Department of Economic Development.)  THE REQUEST WAS GRANTED BY THE COMMISSION.

12)       Request of the Office of State Fire Marshal, within the Department of Public Safety, for authority under the provisions of Civil Service Rule 6.3.1, for $2.25 per actual day worked uniform allowance for Valeka Matthews (position #149143).  (Appearance by a Representative of the Office of State Fire Marshal.)  THE REQUEST WAS GRANTED BY THE COMMISSION.

13)       Request of the Department of Wildlife & Fisheries, for authority under the provisions of Civil Service Rule 6.16(a), for one-time payments of $500.00 each for Ms. Michelle Kasprzak and Ms. Wynnette Kees for their attainment of the Certificate of Supervisory Techniques.  (Appearance by a Representative of the Department of Wildlife & Fisheries.)  THE REQUEST WAS GRANTED BY THE COMMISSION.

14)       Consideration of the following request for authority, under the provisions of Civil Service Rule 6.16.1, to establish or amend the Rewards and Recognition Policy as follows:  THE REQUEST WAS GRANTED BY THE COMMISSION.

a,         University of Louisiana at Monroe –  to establish a policy effective May 5, 2004, to reward those employees in the following area:

·                    Loyalty and Service Recognition Award – To acknowledge classified employees for outstanding performance and service to the University and its efforts.  The employees will receive framed certificates and lapel pins for 5, 10, 15, and 20 years of service.  Employees with 25 years of service will receive a plaque and a watch.  Employees with 30 years of service will receive an engraved book desk clock.

(Appearance by a Representative of the Agency.)

15)       Consideration of the following request for authority, under the provisions of Civil Service Rule 6.16.2, to establish or amend the Optional Pay Adjustment policy as follows:  THE REQUEST WAS GRANTED BY THE COMMISSION.

a.       Department of Civil Service – to amend its policy effective May 5, 2004 as follows:

                        Additional Duties:  All payments above 5% will require Commission approval.  Any payments for employees whose level of work is Administrator or higher will require Commission approval. 

            (Appearance by a Representative of the Agency.)

16)       Consideration of the request, under the provisions of Civil Service Rule 12.6, to establish an Unscheduled Absenteeism Policy for the following agency:  THE REQUEST WAS GRANTED BY THE COMMISSION.

a.         Housing Authority of the City of Shreveport – effective May 5, 2004.

(Appearance by Representatives of the Agencies.)

17)       Report on Evaluation Reports Issued (Appearance by Craig Broussard of the Department of Civil Service.)

·                    Human Resources Program Evaluation Reports:  THE REPORTS WERE PRESENTED TO THE COMMISSION BY CRAIG BROUSSARD.

a.         Office for Addictive Disorders, Department of Health & Hospitals        

b.         Port of New Orleans   

·                    Follow-up Report on Avoyelles Correctional Center (Appearance by Terry Gomez of the Department of Civil Service.) THE REPORT WAS PRESENTED TO THE COMMISSION BY TERRY GOMEZ.

18)       Consideration of the Minutes of the Commission Meeting held April 6, 2004.  THE COMMISSION APPROVED THE MINUTES, AS WRITTEN.

19)       Consideration of Request for Special Entrance Rate.  THE COMMISSION GRANTED THE REQUESTS AS RECOMMENDED BY THE DEPARTMENT.

20)              Consideration of Request for Special Pay Rate.  THE COMMISSION GRANTED THE REQUESTS AS RECOMMENDED BY THE DEPARTMENT.

21)       10:30 a.m.           Commission Work Session.

22)       11:00 a.m.           Applications for Review.

23)       12:00 noon          Consideration of Formal Charges.

SUPPLEMENTAL AGENDA

STATE CIVIL SERVICE COMMISSION

GENERAL BUSINESS SESSION

WEDNESDAY, MAY 5, 2004

 (LOUISIANA PURCHASE ROOM, SUITE 1-100, CLAIBORNE BUILDING, 1201 NORTH THIRD STREET, BATON ROUGE, LOUISIANA)

1)         General Business No. 5 – Correction to the request of the Housing Authority of New Orleans, for authority under the provisions of Civil Service Rule 4.1(d)2, to extend the following thirty-four (34) unclassified positions:  THE REQUEST WAS GRANTED BY THE COMMISSION FOR A TWELVE MONTH PERIOD BEGINNING MAY 1, 2004 TO APRIL 30, 2005, ALONG WITH STIPULATIONS TO BE INCLUDED AS PART OF THE APPROVAL.

(1)               Chief Financial Officer

(1)               Deputy Executive Director of Administration

(1)        Director of Housing Choice Voucher Program (Section 8)

(1)        Director of Audit and Compliance

(1)        Director of Development

(1)        Director of MIS

(1)        Director of Design and Construction

(1)               Press Secretary

(1)               Force Account Manager

(1)               Vacancy Reduction Manager

(1)               Strategic Planning Director

(1)        Deputy Executive Director of Management

(2)               General Managers

(7)               Project Managers

(13)      Site Managers

            (Appearance by a Representative of the Housing Authority of New Orleans.)

2)         General Business No. 14 - Addendum to the requests for authority, under the provisions of Civil Service Rule 6.16.1, to establish or amend the Rewards and Recognition Policy as follows:  THE REQUEST WAS GRANTED BY THE COMMISSION.

a.         Housing Authority of the City of Winnfield - to establish a policy effective May 1, 2004, to reward employees in the following manner:

·                    All employees within the Management and Maintenance departments will receive a one-time lump sum payment not to exceed 9% of each employee’s base salary on the occasion when a “High Performer” rating is earned on the Public Housing Management Assessment Program (PHMAP) certification.

(Appearance by a Representative of the Agency.)

3)         General Business No. 15 - Addendum to the requests for authority, under the provisions of Civil Service Rule 6.16.2, to establish or amend the Optional Pay Adjustment Policies as follows: THE REQUEST WAS GRANTED BY THE COMMISSION.

a.         Housing Authority of the City of Ville Platte - to establish a policy effective May 1, 2004. The agency has chosen to reward permanent employees with a maximum of 10% adjustment to base bay on a permanent basis, a lump sum award, or a combination of an adjustment to base pay and a lump sum award under the following conditions:

1.                  Retention of employees deemed essential to the department.

2.                  Adjust pay differentials between comparable employees when the appointing authority believes there are special circumstances that warrant an adjustment.

3.                  To recruit for difficult-to-fill positions.

4.                  A maximum of 5% will be awarded for the compensation for significant additional duties on a permanent basis when circumstances warrant.

(Appearance by a Representative of the Agency.)

4)         Request of the Department of Health & Hospitals, Medical Vendor Administration, Region 8, Health Standards, for authority under the provisions of Civil Service Rule 6.16(c), for an individual pay adjustment in the amount of $ 70.40 bi-weekly for Ms. Marsha Bayles, Medical Certification Specialist 2 effective April 12, 2004.  (Appearance by a Representative of the Department of Health and Hospitals.)  THE REQUEST WAS GRANTED BY THE COMMISSION.

5)         Consideration of the request of the Department of Economic Development, under the provisions of Civil Service Rule 11.34, to establish a Crisis Leave Pool Policy effective May 5, 2004.  (Appearance by a Representative of the Department of Economic Development.)  THE REQUEST WAS GRANTED BY THE COMMISSION.

6)         Request of the Secretary of State, for ongoing authority under the provisions of Civil Service Rule 4.1(d)2, for  the position of Assistant Director for the Old State Capitol.  (Appearance by a Representative of the Secretary of State.)  THE REQUEST WAS DEFERRED BY THE COMMISSION.

7)         Request of the Department of Revenue, for authority under the provisions of Civil Service Rule 4.1(d)2, for one position of Project Coordinator effective June 9, 2004 through December 31, 2006.  (Appearance by a Representative of the Department of Revenue.)  THE REQUEST WAS GRANTED BY THE COMMISSION.

8)         Consideration of an exception to the Regular Layoff Rules that has been granted interim approval by the Director, for the Department of Public Safety and Corrections, Corrections Services, Office of Youth Developme