STATE OF LOUISIANA
DEPARTMENT OF CIVIL SERVICE
P.O. BOX 94111, CAPITOL STATION
BATON ROUGE, LA 70804-9111
A G E N D A
STATE CIVIL SERVICE COMMISSION
TUESDAY, SEPTEMBER 9, 2003
(LOUISIANA PURCHASE ROOM, SUITE 1-100, CLAIBORNE BUILDING, 1201 NORTH THIRD STREET, BATON ROUGE, LOUISIANA)
1) 9:00 a.m. Public hearing of the appeal of JAMES ESCORT vs. DEPARTMENT OF EDUCATION, LOUISIANA SCHOOL FOR THE DEAF. Docket No. S-15055. Sherman G. Ruth and James A. Wood are representing the employee. Joan E. Hunt is representing the agency. THE HEARING WAS CONTINUED. THE COMMISSION DID NOT MEET ON TUESDAY, SEPTEMBER 9, 2003.
GENERAL BUSINESS SESSION
WEDNESDAY, SEPTEMBER 10, 2003
9:00 A.M.
(LOUISIANA PURCHASE ROOM, SUITE 1-100, CLAIBORNE BUILDING, 1201 NORTH THIRD STREET, BATON ROUGE, LOUISIANA)
2) Director’s Report (No Attachment)
3) Employee Opportunity to Address the Commission.
· Mr. Fred Y. Clark, Chairman, Board of Parole, Department of Public Safety & Corrections - to discuss specific concerns relative to the personnel working directly for the Parole Board and their remuneration.
THE COMMISSION RECEIVED A REPORT FROM FRED CLARK AND STATE REPRESENTATIVE TAYLOR TOWNSEND.
4) Report on the Municipal Fire and Police Civil Service (Appearance by Melinda Livingston, State Examiner.) THE COMMISSION RECEIVED A PRESENTATION FROM MELINDA LIVINGSTON, STATE EXAMINER.
5) Request of the Department of Natural Resources to revise the Dual Career Ladder Policy for Geologist. (Appearance by a Representative of the Department of Natural Resources.) THE REQUEST WAS GRANTED BY THE COMMISSION.
6) Request of the Department of Elections & Registration, for authority under the provisions of Civil Service Rule 4.1(d)2, for an extension of five (5) unclassified positions through the end of the current Commissioner of Election’s term and for a year beyond that date. The requested positions are as follows: THE REQUEST WAS GRANTED BY THE COMMISSION EFFECTIVE AUGUST 16, 2003 THROUGH AUGUST 16, 2004.
· Director of Outreach
· Assistant Director of Outreach
· Elections and Registration Fraud Liaison Director
· Fraud Investigator
· Investigative Liaison
(Appearance by a Representative of the Department of Elections & Registration.)
7) Request of the Department of Transportation and Development, under the provisions of Civil Service Rule 6.16(c), for an individual pay adjustment in the amount of $ 68.77 bi-weekly for Ms. Julie O. Sukkar effective March 31, 2003. (Appearance by a Representative of the Department of Transportation and Development.) THE REQUEST WAS GRANTED BY THE COMMISSION.
8) Consideration of the following requests for authority, under the provisions of Civil Service Rule 6.16.1, to establish or amend the Rewards and Recognition Policies as follows: THE REQUESTS WERE GRANTED BY THE COMMISSION.
a) Louisiana State Racing Commission - to establish a Rewards and Recognition Program policy effective September 1, 2003. The agency has chosen to amend its policy as follows:
· Education and Training - up to $1000 depending upon training and/or certification received.
b) Southeastern Louisiana University - to amend its Rewards and Recognition Program policy effective July 30, 2003, to correct typographical errors and to add rewards for employees who attain ASE (Automotive Service Excellence) certification.
(Appearance by Representatives of the Agencies.)
9) Consideration of the following request for authority, under the provisions of Civil Service Rule 6.16.2, to establish or amend the Optional Pay Adjustment policy as follows: THE REQUEST WAS GRANTED BY THE COMMISSION.
· Northwestern State University – to amend its policy effective September 10, 2003 to reward those employees in the additional areas:
a) Retention of employees deemed essential to the agency – up to 10% base pay or lump sum increase to match a written and verified offer from a private employer.
b) Recruit employees into difficult to fill positions – up to 10% base pay or lump sum increase in order to recruit employees into difficult to fill positions.
c) Adjust pay differentials between comparable employees – up to 10% base pay increase for salary compression caused by the implementation of either 6.5(b) or 6.5(g).
(Appearance by a Representative of the Agency.)
10) Consideration of the request under the provisions of Civil Service Rule 11.34, to establish a Crisis Leave Pool Policy for the Housing Authority of the City of Lafayette effective May 15, 2003. (Appearance by a Representative of the Housing Authority of the City of Lafayette.) THE REQUEST WAS GRANTED BY THE COMMISSION.
11) Consideration of the request under the provisions of Civil Service Rule 12.6(a)2, to establish a Non-Disciplinary Removal for Unscheduled Absences for the Housing Authority of the City of Lafayette effective May 1, 2003. (Appearance by a Representative of the Housing Authority of the City of Lafayette.) THE REQUEST WAS GRANTED BY THE COMMISSION.
12) Report on Evaluation Reports Issued (Appearance by Terry Gomez of the Department of Civil Service.) THE REPORTS WERE PRESENTED TO THE COMMISSION BY TERRY GOMEZ.
Human Resources Program Evaluation Reports:
Department of Health and Hospitals – Region IX
Department of Health and Hospitals – Region IV
Department of Corrections – Headquarters
Louisiana Public Service Commission
Office of Financial Institutions
Southeast Louisiana Hospital, Department of Health & Hospitals
13) Consideration of the Minutes of the Commission Meeting held August 5 - 6, 2003. THE COMMISSION APPROVED THE MINUTES, AS WRITTEN.
14) Consideration of Requests for Special Entrance Rates. THE COMMISSION GRANTED THE REQUESTS AS RECOMMENDED BY THE DEPARTMENT.
15) Consideration of Requests for Special Pay Rates. THE COMMISSION GRANTED THE REQUESTS AS RECOMMENDED BY THE DEPARTMENT.
16) 10:30 a.m. Commission Work Session.
17) 11:00 a.m. Applications for Review.
18) 12:00 noon Consideration of Formal Charges.
SUPPLEMENTAL AGENDA
STATE CIVIL SERVICE COMMISSION
GENERAL BUSINESS SESSION
WEDNESDAY, SEPTEMBER 10, 2003
(LOUISIANA PURCHASE ROOM, SUITE 1-100, CLAIBORNE BUILDING, 1201 NORTH THIRD STREET, BATON ROUGE, LOUISIANA)
1) Status report on the contract between the Metropolitan Developmental Center and Empire Services, L.L.C. for housekeeping services. (Appearance by a Representative of the Metropolitan Developmental Center.) THE COMMISSION RECEIVED A REPORT FROM KINDRED HODGE, GREG ANDRUS AND DR. ROBERT SANDERS.
2) General Business No. 8 – Addendum to the requests for authority, under the provisions of Civil Service Rule 6.16.1, to establish or amend the Rewards and Recognition Policies as follows: THE REQUEST WAS GRANTED BY THE COMMISSION.
a. Housing Authority of the City of Arcadia – to establish a policy to reward employees in the following manner effective October 1, 2003:
· A one-time payment of up to 8% of an employee’s annual salary for each year that their respective department obtains a “high performer” rating on the annual Public Housing Assessment System (PHAS).
(Appearances by Representatives of the Agencies.)
3) General Business No. 9 – Addendum to the requests for authority, under the provisions of Civil Service Rule 6.16.2, to establish or amend the Optional Pay Adjustment Policies as follows: THE REQUESTS WERE GRANTED BY THE COMMISSION.
a. Louisiana Used Motor Vehicle & Parts Commission - to establish a policy to reward those employees in the following area effective September 1, 2003:
· Compensation for additional duties – up to 10% base pay increase to award employees for permanent additional duties. Employees at range maximum may receive a one-time payment of up to 10% of base salary.
b. Housing Authority of the City of Lafayette - to establish a policy effective September 10, 2003 to reward those employees in the following areas:
1. Retention of employees deemed essential to the agency – up to 7% base pay or lump sum increase to match a written and verified offer from a private employer.
2. Adjust pay differentials between comparable employees – up to 7% base pay increase for salary compression within a job series or supervisory chain.
3. Compensation for additional duties – up to 5% base pay or lump sum increase to award employees for either permanent or temporary additional duties.
4. Recruit employees into difficult to fill positions – up to a 7% base pay or lump sum increase in order to recruit employees into difficult to fill positions.
c. Department of Civil Service – to amend its policy effective September 1, 2003 to adjust pay differentials between comparable employees. The department has changed the criteria for increases to include the implementation of a structure adjustment.
(Appearances by Representatives of the Agencies.)
4) Request of the Department of Corrections for authority, under the provisions of Civil Service Rule 4.1(d)2, for (2) two additional Transition Specialists in the “Going Home” Grant. (Appearance by a Representative of the Department of Corrections.) THE REQUEST WAS GRANTED BY THE COMMISSION for a period of two years effective September 11, 2003.
5) Consideration of the following requests for authority, under the provisions of Civil Service Rule 12.6, to establish Unscheduled Absenteeism Policies for the following agencies: THE REQUESTS WERE GRANTED BY THE COMMISSION.
a. Department of Revenue – effective September 15, 2003.
b. Housing Authority of the City of Morgan City – effective September 8, 2003.
c. Villa Feliciana Medical Complex – effective October 1, 2003.
(Appearances by Representatives of the Agencies.)
6) Request of the Department of Wildlife & Fisheries, under the provisions of Civil Service Rule 6.3.1, to raise the cash allowances for the maintenance of uniforms to $46.15 bi-weekly for post-certified employees who are required to wear uniforms. (Appearance by a Representative of the Department of Wildlife & Fisheries.) THE REQUEST WAS GRANTED BY THE COMMISSION EFFECTIVE SEPTEMBER 10, 2003.
7) Request of the Department of Natural Resources, to establish a Dual Career Ladder Policy for Coastal Resources Scientist jobs in the Office of Coastal Restoration and Management. (Appearance by a Representative of the Department of Natural Resources.) THE REQUEST WAS GRANTED BY THE COMMISSION.
8) Request of the Department of Natural Resources, to establish a Dual Career Ladder Policy for Engineer jobs in the Office of Coastal Restoration and Management. (Appearance by a Representative of the Department of Natural Resources.) THE REQUEST WAS GRANTED BY THE COMMISSION.
9) Request of the Lake Charles Harbor & Terminal District, for authority under the provisions of Civil Service Rule 4.1(d)2, for an extension of the following ten (10) unclassified positions through June 1, 2004: THE REQUEST WAS GRANTED BY THE COMMISSION.
1. Executive Assistant 6. Public Affairs Officer 2. Finance Director 7. Marketing Manager 3. Maintenance Director 8. Marketing Manager 4. Operations Director 9. Marketing Manager 5. Marketing Director 10. Marketing Manager
(Appearance by a Representative of the Lake Charles Harbor & Terminal District.)
ITEM ADDED TO THE AGENDA:
1. Request under the provisions of Civil Service Rule 11.34, to establish a Crisis Leave Pool Policy for the Louisiana Tech University effective September 11, 2003. THE REQUEST WAS GRANTED BY THE COMMISSION.