AGENDA
STATE CIVIL SERVICE COMMISSION
TUESDAY, AUGUST 5, 2003
1) 9:00
a.m. Public hearing of the
appeal of DONALD W. DIEL vs. OFFICE OF
GROUP BENEFITS. Docket No. 15070.
Charles L. Dirks, III is representing the employee; William A. Norfolk is representing the agency. THE APPEAL WAS HEARD
AND TAKEN UNDER ADVISEMENT.
GENERAL BUSINESS SESSION
WEDNESDAY, AUGUST 6, 2003
9:00 A.M.
2) Director’s Report (No
Attachment)
3) Employee Opportunity to Address the
Commission. (No Requests Have Been Received.)
4)
Public hearing to
consider proposed amendments to Civil Service Rules 6.6, 6.7, 6.8, 6.10, 1.11,
1.27, 6.16.3, 8.2.1 and the Adoption of Proposed Civil Service Rule 6.8.1 as
outlined in General Circular No. 1531. (Appearance by a Representative of the Department
of Civil Service.)
·
THE COMMISSION APPROVED THE PROPOSED AMENDMENT TO CIVIL SERVICE RULE 8.2.1 EFFECTIVE AUGUST 6, 2003.
·
THE
COMMISSION APPROVED THE ADOPTION OF CIVIL SERVICE RULE 6.8.1 AND PROPOSED
AMENDMENTS TO CIVIL SERVICE RULES 6.6, 6.7, 6.8, 6.10 AND 6.16.3. THE GOVERNOR WILL SET THE EFFECTIVE DATE.
·
THE
COMMISSION APPROVED THE PROPOSED AMENDMENTS TO CIVIL SERVICE RULES 1.11 AND
1.27 CONTINGENT UPON AND EFFECTIVE UPON THE GOVERNOR’S APPROVAL OF CIVIL
SERVICE RULES 6.8.1, 6.6, 6.7, 6.8, 6.10, AND 6.16.3.
5)
Public
hearing to consider proposed changes to the Classification and Pay Plan as
outlined in General Circulars Nos. 001532, 001533 and 001536.
·
THE COMMISSION APPROVED EXHIBITS A, B, C AND THEIR SUPPLEMENTS. THE GOVERNOR WILL SET THE EFFECTIVE
DATE.
·
THE COMMISSION APPROVED EXHIBITS D, E, F G AND H EFFECTIVE AUGUST 6,
2003.
· THE COMMISSION APPROVED EXHIBITS I, J AND K, AND THE SUPPLEMENT TO
EXHIBIT J AND SET THE EFFECTIVE DATE FOR EXHIBIT J TO BE THE SAME AS THE DATE
SET BY THE GOVERNOR FOR EXHIBITS I AND K.
The
following exhibits pertain to the new Social Services, Medical and
Administrative Schedule (Exhibits A, B and C).
THESE SCHEDULES AND PAY PLAN CHANGES IN EXHIBITS, I, J, AND K WILL NOT
BECOME EFFECTIVE UNLESS ADOPTED BY THE CIVIL SERVICE COMMISSION AND APPROVED BY
THE GOVERNOR. IF ADOPTED BY THE
COMMISSION AND APPROVED BY THE GOVERNOR, THE GOVERNOR WILL SET THE EFFECTIVE
DATE.
EXHIBIT A: Social
Services (SS) Schedule, Grid and Implementation Order
EXHIBIT B: Medical
(MS) Schedule, Grid and Implementation Order
EXHIBIT C: Administrative (AS) Schedule, Grid and Implementation Order
EXHIBIT D: Jobs Added
to the Pay Plan Since the January 8, 2003 Pay Hearing
EXHIBIT E: Job Title
Changes to the Pay Plan Since the January 8, 2003 Pay Hearing
EXHIBIT F: Jobs
Abolished From the Pay Plan Since the January 8, 2003 Pay Hearing
EXHIBIT G: Job Pay
Grade Changes to the Pay Plan Since the January 8, 2003 Pay Hearing
EXHIBIT H: Job
Minimum Qualification Changes Since the January 8, 2003 Pay Hearing
EXHIBIT I: New Jobs
Proposed for Addition to the Pay Plan Since the January 8, 2003 Pay Hearing
EXHIBIT J: Job Title
Changes Proposed for the Pay Plan Since the January 8, 2003 Pay Hearing
EXHIBIT K: Job Pay
Grade Changes Proposed for the Pay Plan Since the January 8, 2003 Pay Hearing
(Appearance by a Representative of
the Department of Civil Service.)
6) Request of the Department of
Economic Development, under the provisions of Civil Service Rule 6.16.1, to
establish a policy for a Rewards and Recognition Program effective July 3,
2003. The agency has chosen to reward
those employees in the following areas:
THE REQUEST WAS GRANTED BY THE COMMISSION.
· Commitment to the Agency – service awards
· Innovation, Achievement and Special Projects – Various
monetary and non-monetary awards
· Education and Training – Up to $1,000 depending upon
training/education received
(Appearance by a Representative of the Department of
Economic Development.)
7) Request
of the Pennington Biomedical Research Center, under the provisions of Civil
Service Rule 6.16.1, to establish a policy for a Rewards and Recognition
Program effective August 6, 2003. The agency has chosen to reward those
employees in the following areas: THE REQUEST WAS GRANTED BY THE COMMISSION.
· Commitment to the Agency – service awards
· Employee of the Quarter – lump sum award, certificate,
plaque, and designated parking spot.
(Appearance by a Representative of the Pennington Biomedical
Research Center)
8) Request of the Department of Revenue under the provisions of Civil Service Rule 6.27(a), to pay overtime at the time and one-half rate for the period of time from June 1, 2003 through August 15, 2003, to employees outside of the Operations Division in the following titles: THE REQUEST WAS GRANTED BY THE COMMISSION.
Title GS
Level
Revenue
Corporate Auditor 2 16
Human
Resources Analyst 2 15
Executive Services
Assistant 15
Executive Secretary 13
Accountant 2 16
Accounting Technician 14
Tax Officer 1 13
Procurement Specialist 1 14
(Appearance by a Representative of the Department of
Revenue.)
9) Consideration
of the following request for authority, under the provisions of Civil Service
Rule 11.34, to establish a Crisis Leave Policy for the following agency: THE REQUEST WAS
GRANTED BY THE COMMISSION.
a. Pennington
Biomedical Research Center –
effective August 6, 2003.
(Appearance by
a Representative of the Pennington Biomedical Research Center.)
10) Consideration of the following requests for authority, under the provisions of Civil Service Rule 12.6, to establish Unscheduled Absenteeism Policies for the following agencies: THE REQUESTS WERE GRANTED BY THE COMMISSION.
a)
Department
of Public Safety & Corrections, Corrections Services –
effective August 6, 2003.
b)
Louisiana
School Employees’ Retirement System – effective October 1, 2003.
c)
University
of Louisiana at Monroe – effective August 6, 2003.
d)
LSU
Health Sciences Center - Shreveport – effective September 1, 2003.
(Appearance by
Representatives of the Agencies.)
11) Request of the Department of
Agriculture and Forestry for authority under the provisions of Civil Service
Rule 4.1(d)2, for one Poultry Research Laboratory Director. (Appearance by a Representative of the
Department of Agriculture and Forestry.)
THE REQUEST WAS GRANTED BY THE COMMISSION.
12) Request of the Housing Authority of
Morgan City, for authority under
the provisions of Civil Service Rule 12.5, to suspend Mr. Michael
Anthony Francois, without pay, pending criminal proceedings against him. (Appearance by a Representative of the
Housing Authority of Morgan City.) THE REQUEST WAS WITHDRAWN.
13) Request of the Department of Public
Safety, Office of Motor Vehicles, for
authority under the provisions of Civil Service Rule 12.5, to suspend Ms. Alfreda
Watkins, without pay, pending criminal proceedings against her. (Appearance by a Representative of the
Office of Motor Vehicles.) THE REQUEST WAS WITHDRAWN.
14) Consideration
of the Motion to Dismiss in the appeal of
Vivian R. Carter vs. LSU Health
Sciences Center – Leonard J. Chabert Medical Center, Docket No. 14429. (Appearance by Laura Holmes.) THE MOTION WAS
GRANTED BY THE COMMISSION.
15) Report on Evaluation
Reports Issued (Appearance by Terry Gomez of the Department of Civil
Service.) THE
REPORTS WERE PRESENTED TO THE COMMISSION BY TERRY GOMEZ.
Human Resources Program Evaluation Reports:
Bogalusa
Medical Center, LSUHSC-Health Care Services Division
McNeese
State University, Human Resources Follow-Up Evaluation
Dixon
Correctional Institute, Department of Corrections
Louisiana
Used Motor Vehicle and Parts Commission
Office
of Youth Development, Department of Corrections
16) Consideration
of the Minutes of the Commission Meeting held June 3-4, 2003. THE COMMISSION APPROVED
THE MINUTES, AS WRITTEN.
17) Consideration of Requests for Special Entrance Rates. THE COMMISSION GRANTED THE REQUESTS AS RECOMMENDED BY THE DEPARTMENT.
18) 10:30
a.m. Commission Work
Session.
19) 12:00
noon Consideration of Formal
Charges.
SUPPLEMENTAL AGENDA
STATE CIVIL SERVICE COMMISSION
GENERAL BUSINESS SESSION
WEDNESDAY, AUGUST 6, 2003
1)
General Business No. 5 –
Supplements to Exhibits A, B, C, and J.
Attachments will be distributed at the meeting. (Appearance by a
Representative of the Department of Civil Service.)
·
THE COMMISSION APPROVED EXHIBITS A, B, C AND THEIR SUPPLEMENTS. THE GOVERNOR WILL SET THE EFFECTIVE
DATE.
·
THE COMMISSION APPROVED EXHIBITS D, E, F G AND H EFFECTIVE AUGUST 6,
2003.
· THE COMMISSION APPROVED EXHIBITS I, J AND K, AND THE SUPPLEMENT TO
EXHIBIT J AND SET THE EFFECTIVE DATE FOR EXHIBIT J TO BE THE SAME AS THE DATE
SET BY THE GOVERNOR FOR EXHIBITS I AND K.
2) Consideration of Flexible Special Entrance Rates for the
Administrative (AS) Pay Schedule.
(Appearance by a Representative of the Department of Civil Service.) THE COMMISSION APPROVED THESE RATES CONTINGENT UPON AND
EFFECTIVE UPON THE GOVERNOR’S APPROVAL OF THE ADMINISTRATIVE PAY SCHEDULE.
3) Consideration
of Flexible Special Entrance Rates for the Social Services (SS) Pay Schedule. (Appearance by a Representative of the
Department of Civil Service.) THE COMMISSION APPROVED THESE RATES CONTINGENT UPON AND
EFFECTIVE UPON THE GOVERNOR’S APPROVAL OF THE SOCIAL SERVICE PAY SCHEDULE.
4) Consideration
of Flexible Special Entrance Rates for the Medical (MS) Pay Schedule. (Appearance by a Representative of the
Department of Civil Service.) THE COMMISSION APPROVED THESE RATES CONTINGENT UPON AND
EFFECTIVE UPON THE GOVERNOR’S APPROVAL OF THE MEDICAL PAY SCHEDULE.
5) General
Business No. 9 - Consideration of the following request for authority,
under the provisions of Civil Service Rule 11.34, to establish a Crisis Leave
Policy for the following agency: THE REQUEST WAS GRANTED BY THE COMMISSION.
b. Louisiana Housing
Finance Agency – effective August 6, 2003.
(Appearance
by a Representative of the Louisiana Housing Finance Agency.)
6) General
Business No. 12 – Supplements to the request of the Housing Authority of
Morgan City, for authority under
the provisions of Civil Service Rule 12.5, to suspend Mr. Michael
Anthony Francois, without pay, pending criminal proceedings against him. (Appearance by a Representative of the
Housing Authority of Morgan City.) THE REQUEST WAS WITHDRAWN.
7) Request of the Pontchartrain Levee
District for authority under the provisions of Civil Service Rule 6.27(a), to
pay overtime at the time and one-half rate to employees during the annual joint
levee inspection beginning July 26,
2003 through November 1, 2003. The
affected positions are as follows:
THE REQUEST WAS GRANTED BY THE COMMISSION.
|
Levee Board Operations Superintendent |
|
Levee Foreman 1, 2, 3 |
|
Mobile Equipment Operator 1/Heavy |
|
Mobile Equipment Shop Superintendent |
|
Mobile Equipment Shop Foreman |
|
Mobile Equipment Master Mechanic |
(Appearance by a Representative of the Pontchartrain Levee District.)
8) Request of the Department of Culture, Recreation & Tourism for authority, under the provisions of Civil Service Rule 12.6, to establish an Unscheduled Absenteeism Policy. (Appearance by a Representative of the Department of Culture, Recreation and Tourism.) THE REQUEST WAS GRANTED BY THE COMMISSION.
9) Consideration of the following
requests for authority, under the provisions of Civil Service Rule 6.16.1, to
establish or amend the Rewards and Recognition Policies as follows: THE REQUESTS WERE
GRANTED BY THE COMMISSION.
a. Jefferson Parish Human Services Authority – to amend
its policy to include changes in award amounts and approval procedures and to
rescind the employee of the month award.
Requested effective date is August 6, 2003.
b. Department
of Transportation and Development – to amend its Rewards and Recognition Program policy
effective August 6, 2003. The agency
has chosen to amend its policy as follows:
· Clarify procedures and
added requirements for employees who attain the Emergency Response Team
Certification and/or volunteer to perform non-job-related safety duties in
emergency situations or who serve as Designated Safety Coordinators for their
respective section.
·
Minor changes to the
courses required for the Designated Safety Coordinators.
· The monetary award
amount was increased from $200 to $250 and two more relevant certifications
were added for one-time payments of $500.
c. Louisiana State
Employees’ Retirement System – to
amend its policy in order to change the amount for some of their professional
certifications effective August 6, 2003.
(Appearances
by Representatives of the Agencies.)
10) Consideration of the following requests for authority, under the provisions of Civil Service Rule 6.16.3, for approval of Gainsharing Awards for the following agencies: THE REQUESTS WERE GRANTED BY THE COMMISSION.
a. Department of Health & Hospitals - the sum of $18,000 to be distributed to the following employees:
Portia Tierney - $3,000
Debra Luthy - $5,000
Melissa Guillory - $5,000
Pamela Harris - $5,000
b. Department of
Transportation & Development –
the sum of $5,000 for Ms. Susan Stafford.
(Appearance by Representatives of the Agencies.)
11) General
Business No. 17 – Addendum to the Consideration of Requests for Special
Entrance Rates. THE COMMISSION GRANTED THE REQUESTS AS RECOMMENDED BY THE
DEPARTMENT.
12) Consideration of Requests for Special Pay Rates. THE COMMISSION GRANTED THE REQUESTS AS RECOMMENDED BY THE DEPARTMENT.